Administrative Support and Coordination OfficerJohannesburg

Requirements

• Public administration / Public Management qualification at NQF level 6 as recognised by the SAQA.
• 3 years’ experience below middle management (Assistant Director) / middle management level.
• Driver’s License.
• Generic competencies required: knowledge of general government sector and organisational structure.
• Government regulations, policies and procedures.
• Technical competencies required:
• Ability to act with tact and discretion.
• Sound organization.
• High level of reliability.
• Policy formulation and implementation.
• Knowledge of the Public Service Management Framework, e.g.
• PFMA, Labour Relations Act.
• Managerial competencies required:
• Business Acumen.
• Customer Management.
• Innovative Continuous Improvement.
• Problem Solving.
• Skills required:
• Communication, Computer literacy, Interpersonal, Analytical, Report writing.
• Leadership, Strategic, Planning and Organisation.
• Attributes required:
• Be able to work under pressure.
• Should be decisive.
• Enable Diversity awareness.
• Inspire innovation within the organisation.
• Encourage teamwork.
• Should be cost conscious.
• Inspire to be Quality Oriented.

Duties

• Manage the administrative and coordination activities within the office of the executive authority:
• Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority.
• Compile correspondence, submissions and cabinet memoranda as required.
• Study, edit and comment on submissions to be submitted to the executive authority for consideration.
• Manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority.
• Manage logistical support in the office of the executive authority.
• Develop, implement and maintain a filing system for the office of the executive authority.
• Manage the registry of the office of the executive authority.
• Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification.
• Liaise with internal and external role players with regard to matters relating to the portfolio of the executive authority:
• Brief the Chief of Staff on matters with regard to the executive authority’s portfolio on the agenda of Cabinet/executive council.
• Liaise with senior managers in the institutions within the executive authority’s portfolio.
• Co-ordinate the activities of the executive authority’s office.
• Render a Cabinet/executive council support service to the executive authority:
• Manage the distribution of memoranda to Cabinet/executive council members.
• Manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees.
• Keep record of decisions of Cabinet/executive council and alert the Chief of Staff and executive authority of actions to be taken and due dates.
• Supervise employees:
• General supervision of the employees in the office of the executive authority.
• Quality control of the work delivered by supervisees.
• Advise supervisees with regard to all aspects of the work.
• Serve as the formal disciplinary authority with regard to supervisees.

How to apply

New to the Z83 form? Read the application guide.

Your application needs a Z83 and a CV. Need help with them? Get a Z83 answer sheet and a CV tailored to this post — free check, R39 if you want it. Get help with my Z83 and CV. Optional. Applying is always free.

Enquiries

Notes from the department

• Only an updated comprehensive CV (with detailed personal information, duties, experience, and references) is required.
• The online Z83 form must be completed in full.
• All fields of Section A, B, C and D of the online Z83 must be completed in full.
• Section E, F, G (Due to the limited space on the online Z83 it is acceptable for applicants to indicate refer to CV or see attached.
• However, the question related to conditions that prevent re-appointment under Part “F” must be answered and declaration signed.
• Applicants are not required to attach copies of qualifications.
• Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents.
• Non-RSA Citizens/Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA) (only when shortlisted).
• Shortlisted candidates must be available for interviews at a date and time determined by the Gauteng Department of e-Government.
• The appointment is subject to positive outcomes on employment suitability checks, which include but are not limited to security clearance, security vetting, qualification/study verification, citizenship verification, financial/asset record check, previous employment verification, and criminal record.
• Successful candidates must obtain a positive security clearance.
• Applicants who fail to meet the requirements will not be considered.
• Such applications will be regarded as a regret.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Please note that all applicants for Senior Management positions are required to complete the SMS Pre-Entry Programme administered by the National School of Government (NSG) prior to appointment.
• No appointment will take place without the successful completion of the pre-entry certificate and submission of proof thereof.
• The Course is available at NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/trainingcourse/smspre-entry-programme/.
• For more information regarding the course please visit the NSG website: www.thensg.gov.za.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• (This applies only when there is an SMS post).” If you have not received a response from this institution within three months of the closing date, please consider your application unsuccessful.
• The Department reserves the right not to make any appointment(s) to the below advertised post(s).