Assistant Director: Human Resource AdministrationJohannesburg

Requirements

• Qualification in Human Resources Management/Public Management at NQF level 6 as recognised by SAQA.
• 3 years ‘experience in Human Resource environment.
• PERSAL Training as added advantage.

Duties

• Facilitate the operation execution of SLA and utilisation of resource within the HRA unit.
• Assign tasks received through ECM to practitioner.
• Administer the allocated and processed of HR mandates within agreed SLA.
• Approve and/or authorize verified HR administration requests within the SLA timeframe, (appointments, promotions, other conditions of service, pension withdrawals and other service termination benefits) from GPG Departments received via enterprise content management system (ECM) on PERSAL or PCM system within the agreed timeframe.
• Monitoring of the SLA timeline for all HR related projects plans for the GPG departments.
• Assure quality on HRA value chain processes.
• Verify the accuracy of the mandates received by HRA unit and allocate or redirect incorrectly routed mandates to the correct business unit.
• Ensure that there is fair distribution of allocated work and re-assign, if necessary, in order to assure quality in capturing the information of mandate into the PERSAL system.
• Quality assure and approve or reject implementation of appointment and basic condition of service mandates on PERSAL and finalize workflows on ECM.
• Ensure that the SCC calculations and payment for MMS and SMS mandates are accurate.
• Check and verify benefits for MMS and SMS employees to complete transaction payments on transactions.
• Provide ESS/SAP HR support to GPG departments.
• (End user and backend user support).
• Resolve queries.
• Resolve all incoming enquires through e-mail, telephone and walk-in.
• Solve problem of all difficult and sensitive appointment, promotions, and condition of service cases e.g. labour/AG/Risk audits.
• Identity and resolve errors that may have occurred promptly and liaise with HR Officers within GPG departments.
• Manage the electronic systems of rejected mandates.
• Resolve complex HRA-related queries within the system in accordance with PERSAL guidelines.
• Resolve ESS/SAP enquiries via the ITSM system.
• Compile comprehensive performance reports.
• Analyse the ECM, SAP, and PERSAL Management reports.
• Monitor rejection reports on a weekly basis and liaise with entities with regards to rejection of mandates.
• Provide insight presentation and the impact analysis on HRA matters to GPG departments.
• Supervise the roll-out of SAP ESS system across GPG departments.
• Monitor compliance and provide advice in relation to policies and processes.
• Monitor progress against Operation Plan.
• Maintain compliance on legislation and regulations governing all conditions service (Public Service Regulations/Acts), Government Employee Pension Law, Seek and implement ongoing process improvements.
• Review efficiency of processes in accordance with policies, procedures, and prescripts.
• Guide GPG HR employees on HRA processes.
• Conduct meetings and workshops maintain good relations with all stakeholders.
• Advice entities on mandates that do not meet the Standard Operating Procedure (SOP’s) and oversee the outcome analysis.
• Ensure roll out of ESS to GPG departments through advocacy meeting and project kick off meetings.
• Organize and conduct training for “Before and After” go live on ESS and oversee the outcome analysis.
• Manage and supervise staff performance.
• First line supervision of employees.
• Allocate duties and perform quality control on the work delivered.
• Oversee workflow processes and deadlines of staff.
• Manage performance, leave, conduct and discipline of supervisees.
• Review and sign off job profiles for Practitioners.

How to apply

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Enquiries

Notes from the department

• Only an updated comprehensive CV (with detailed personal information, duties, experience, and references) is required.
• The online Z83 form must be completed in full.
• All fields of Section A, B, C and D of the online Z83 must be completed in full.
• Section E, F, G (Due to the limited space on the online Z83 it is acceptable for applicants to indicate refer to CV or see attached.
• However, the question related to conditions that prevent re-appointment under Part “F” must be answered and declaration signed.
• Applicants are not required to attach copies of qualifications.
• Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents.
• Non-RSA Citizens/Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA) (only when shortlisted).
• Shortlisted candidates must be available for interviews at a date and time determined by the Gauteng Department of e-Government.
• The appointment is subject to positive outcomes on employment suitability checks, which include but are not limited to security clearance, security vetting, qualification/study verification, citizenship verification, financial/asset record check, previous employment verification, and criminal record.
• Successful candidates must obtain a positive security clearance.
• Applicants who fail to meet the requirements will not be considered.
• Such applications will be regarded as a regret.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Please note that all applicants for Senior Management positions are required to complete the SMS Pre-Entry Programme administered by the National School of Government (NSG) prior to appointment.
• No appointment will take place without the successful completion of the pre-entry certificate and submission of proof thereof.
• The Course is available at NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/trainingcourse/smspre-entry-programme/.
• For more information regarding the course please visit the NSG website: www.thensg.gov.za.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• (This applies only when there is an SMS post).” If you have not received a response from this institution within three months of the closing date, please consider your application unsuccessful.
• The Department reserves the right not to make any appointment(s) to the below advertised post(s).