Senior Administrative Officer: Corporate ServicesWesthoven District Maintenance Hub

Requirements

• An undergraduate qualification at NQF level 6 or 7 as recognised by SAQA in in Human Resources Management/ Public Management/ Social Sciences.
• A minimum of 2-3 years relevant experience, in corporate services environment.
• A valid driver’s license.
• Competencies:
• Knowledge of Public Service Act and Regulations, PFMA Act, Labour Relations Act, Skills Development Act.
• Skills:
• Communication, Computer literacy, Analytical, Presentation, Report writing and Interpersonal skills.
• Attributes:
• Team player, Able to work independently Professional, Confidential, Ability to work under pressure Quality driven.

Duties

• Coordinate the identification of funded vacancies in consultation with Line managers.
• Coordinate job advertisements and ensure that vacant posts are advertised.
• Coordinate the provision of secretariat services for shortlisting and interview committees.
• Prepare submissions for appointment approvals.
• Coordinate the validation of personal suitability checks.
• Coordinate the administration and processing of leave applications, overtime, housing applications, injury on duty incidents and long service duty recognition applications.
• Process documents for archiving and disposals.
• Maintain electronic file registers on incoming and outgoing correspondence.
• Coordinate the provision of reception and switchboard services.
• Coordinate the provision of cleaning services at the district office.
• Coordinate driver/messenger services to support the transportation, collection and delivery of official documents, correspondence, equipment and other departmental requirements.
• Coordinate ICT services for the District Maintenance Hub.
• Coordinate the implementation of employee wellness initiatives and interventions, including awareness programmes, wellness activities and referrals to wellness support services.
• Monitor and coordinate employee assistance and wellness cases through maintenance of records, follow up of interventions and escalation of matters requiring specialist or management attention.
• Coordinate labour relations matters by receiving, recording and referring grievances, complaints, misconducts and other employee relations matters.
• Coordinate labour relations training for the district.
• Coordinate the compilation of reports on wellness and labour relations activities and trends requiring management attention.
• Facilitate departmental induction and bursary programmes.
• Coordinate and monitor internship programmes.
• Coordinate appropriate training and development for all staff.
• Coordinate sign-off performance contracts and reviews for staff.
• Coordinate and submit performance management- related documentation for the district.
• Coordinate performance management queries and correspondences.
• Facilitate performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Supervise subordinates and maintain discipline.
• Supervise training and development of subordinates according to agreed training interventions.
• Develop and update the service delivery and work plan for subordinates.
• Prepare and submit reports and statistics on all corporate services matters in the district.

How to apply

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Enquiries

Notes from the department

• Applicants must complete the online Z83 and attach a comprehensive Curriculum Vitae (CV).
• All other documents are submitted by shortlisted candidates).
• The selection process will be guided by the EE targets of the employing department.
• The Employment Equity targets will be taken into consideration during the selection process.
• It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s).
• The employment decision shall be guided by the Department’s Employment Equity Plan.
• The Department is committed to promoting employment equity, including race, gender and disability representation, through the filling of this post(s).
• Accordingly, the transfer, promotion or appointment of candidates should contribute towards improving representativity and achieving the numerical targets set out in the Department’s Employment Equity Plan.
• In line with the Department’s Employment Equity Plan, People with Disabilities are encouraged to apply.
• To apply for the below position, please apply online at https://jobs.gauteng.gov.za.
• Only online applications will be considered and for general enquiries please contact Human Resource on 076 521 4118/076 942 4090.
• All shortlisted candidates will undertake practical assessment test, SMS shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Only shortlisted candidates will be requested to submit certified copies of qualifications not older than six (06) months, identity document and valid driver’s license (where driving/travelling is an inherent requirement of the job).
• It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of this post and candidates whose transfer/promotion/appointment will promote representivity will receive preference.
• It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan.
• To facilitate this process successfully, an indication of race, gender and disability status is required.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• The Department reserves the right not to appoint.
• If you do not receive any response from us within 3 months, please accept your application was unsuccessful.
• All shortlisted candidates for SMS posts will be subjected to technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.