SecretaryHead Office (Mbombela): Secretary to the Chief Director: Financial Management

Requirements

• A National Senior Certificate (Grade 12) and a recognised Advanced Certificate at NQF level 5 in Secretarial/ Administration or relevant qualification.
• No experience required.
• Special skills requirements (Skills needed):
• Planning and Organizational skills, Good communication skill (Ability to communicate well with people at different levels).
• The ability to be creative and innovative.
• Ability to work under pressure and be able to meet deadline.
• Computer literacy (Microsoft Office, Word, PowerPoint).
• Skills and Competencies:
• Language skills and the ability to communicate well with people at different levels and from different backgrounds.
• Good telephone etiquette.
• Computer literacy.
• Sound organizational skills.
• High level of reliability.
• Written communication skills.
• Ability to act with tact and discretion.
• Ability to do research and analyse documents and situations.
• Knowledge of the relevant legislation / policies / prescripts and procedures.
• Basic knowledge on financial administration.

Duties

• Perform general secretarial duties (Management of diary, travel and accommodation arrangements).
• Perform general administration of the Programmes/Directorates, including the arrangements and coordination of meetings.
• Draft Agendas, Record meetings discussions and provide minutes.
• Manage and prepare daily schedules of the Director.
• Create and maintain database and maintain a proper electronic and manual filing system.
• Draft routine reports, letters, and minutes, when required.
• Manage and coordinate incoming and outgoing correspondences.
• Handle the procurement of standard items like stationery, refreshments etc.
• Remain abreast with Policies, Legislation and Procedures applicable to ensure effective support to the receptive Programmes/Directorates.

How to apply

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Enquiries

Notes from the department

• Applications must only be submitted online through the link: https://erecruitment.mpg.gov.za on the new signed Z83 form and must be accompanied by a comprehensive Curriculum Vitae.
• Only Shortlisted candidates will be required to submit certified copies of all qualifications, identity document and driver’s license on or before the day of the interview.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).
• Correspondence will be limited to shortlisted candidates only.
• Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to:
• Criminal records check;
• Citizenship check;
• Credit worthiness check;
• Previous employment (reference checks);
• Qualification verification.
• All shortlisted candidates, including SMS, shall undertake two pre- entry assessments.
• One will be a practical exercise to determine a candidate suitability based on the post technical and generic requirements, and the other must be an integrity (ethical conduct) assessment.
• Selection Panels shall score both technical exercises as an additional criterion in the interview process.
• Following the technical exercise and interview, a maximum of three SMS and MMS candidates will undergo Psychometric Assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence and integrity.
• Short-listed candidates will be expected to avail themselves at the Department’s convenience.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• The Department reserves the right not to make an appointment.
• If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful.