Personal Assistant in the Office of the Deputy Director GeneralHead Office (Mbombela)

Requirements

• A National Senior Certificate (Grade 12) and a recognised National Diploma at NQF level 6 in Secretarial or relevant qualification.
• A minimum of three (03) years’ relevant experience in rendering a support service at senior management level.
• Skills and Competencies:
• Language skills and the ability to communicate well with people at different levels and from different backgrounds.
• Good telephone etiquette.
• Computer literacy.
• Sound organizational skills.
• High level of reliability.
• Written communication skills.
• Ability to act with tact and discretion.
• Ability to do research and analyse documents and situations.
• Knowledge of the relevant legislation / policies / prescripts and procedures.
• Basic knowledge on financial administration.

Duties

• Provides secretarial/receptionist support to the Deputy Director General.
• Perform advanced typing work.
• Records the engagements of the Deputy Director General.
• Compiles realistic schedule of appointments.
• Renders administrative support services.
• Ensures the effective flow of information and documents to and from the office of the Deputy Director General.
• Does filling of documents for the Deputy Director General and the unit were required.
• Drafts documents as required.
• Ensure that travel arrangements are well coordinated.
• Prioritize issues in the office of the Deputy Director General.
• Scrutinizes routine submissions/reports and make notes and/or recommendations for the Deputy Director General.
• Provides support to Deputy Director General regarding meetings.
• Coordinates logistical arrangements for meetings when required.
• Records minutes/decisions and communicates to relevant role-players, follow-up on progress made.
• Supports the Deputy Director General with the administration of the Deputy Director General’s budget.
• Collects and coordinates all the documents that relate to the Deputy Director General’s budget.
• Keeps record of expenditure commitments, monitors expenditure and alerts Deputy Director General of possible over and under spending.
• Study the relevant Public Service and departmental prescripts/polices and others ensure that the application thereof is understood properly.
• Remains up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Deputy Director General.
• Remains abreast with procedures and processes that apply in the office of the Deputy Director General.

How to apply

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Enquiries

Notes from the department

• Applications must only be submitted online through the link: https://erecruitment.mpg.gov.za on the new signed Z83 form and must be accompanied by a comprehensive Curriculum Vitae.
• Only Shortlisted candidates will be required to submit certified copies of all qualifications, identity document and driver’s license on or before the day of the interview.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).
• Correspondence will be limited to shortlisted candidates only.
• Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to:
• Criminal records check;
• Citizenship check;
• Credit worthiness check;
• Previous employment (reference checks);
• Qualification verification.
• All shortlisted candidates, including SMS, shall undertake two pre- entry assessments.
• One will be a practical exercise to determine a candidate suitability based on the post technical and generic requirements, and the other must be an integrity (ethical conduct) assessment.
• Selection Panels shall score both technical exercises as an additional criterion in the interview process.
• Following the technical exercise and interview, a maximum of three SMS and MMS candidates will undergo Psychometric Assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence and integrity.
• Short-listed candidates will be expected to avail themselves at the Department’s convenience.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• The Department reserves the right not to make an appointment.
• If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful.