Personal Assistant: Agricultural Producer Support and Development (Elsenburg)Department of Agriculture, Western Cape Government

Requirements

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification;
• A minimum of 3 years’ experience in rendering secretarial/ administrative support services to management/ senior management.
• Competencies:
• Knowledge of the following:
• Relevant legislation, policies, prescripts and procedures;
• Office Administration;
• Database Management;
• Information and Records Management;
• Procurement processes;
• Financial administration;
• Functioning, systems and processes of government.
• Skills in the following:
• Written and verbal communication skills;
• Proven computer literacy;
• Client liaison and networking;
• Report writing;
• Research;
• Problem solving;
• Good telephone etiquette;
• High-level of reliability;
• Ability to communicate well with people at different;
• Ability to act with tact and discretion;
• Ability to do research and analyse documents and situations;
• Good grooming and presentation;
• Self- management and motivation.

Duties

• Provide a secretarial/ receptionist support service to the Chief Director;
• Render administrative support services;
• Provide support to the Chief Director regarding meetings;
• Support the Chief Director with the administration of the budget;
• Studies the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly.

How to apply

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Enquiries

Notes from the department

• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
• Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• The selection process will be guided by the EE targets of the employing department.
• By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
• Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
• Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00.
• Contact the helpline at 086 137 0214.
• For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert.
• Please ensure that you submit your application before the closing.