Chief Supply Chain Management Clerk: Payments and System Control (Elsenburg)Department of Agriculture, Western Cape Government

Requirements

• Senior Certificate (Grade 12 or equivalent qualification);
• A minimum of 6 years’ experience in public sector supply chain management financial background.
• Competencies:
• Knowledge of the following:
• Legacy System requirements and functions;
• Financial background, specifically in Public Sector thorough knowledge of the PFMA, PTIs, NTIS;
• Record keeping procedures;
• Skills in the following:
• Numeracy;
• Capable driving of vehicles;
• Typing;
• Computer Literacy;
• Language skills;
• Project Management;
• Accounting Finance and Audit;
• Information Technology;
• Formal Training;
• Economic, financial analysis;
• Legal Administration;
• Strategic Planning.

Duties

• Ensure that all banking details are properly verified and correct before capturing any payments;
• Pre-Authorise payment invoices, credit notes, back dated price increases on the Legacy system (LOGIS);
• Ensure that all relevant documents comply with current legislation prior to submission for final authorisation;
• Ensure payments processed within 30 days;
• Perform system verification on all transactions captured on the Legacy System (LOGIS);
• Verify receipts captured on the Legacy system (LOGIS);
• Ensure that the system diary with regards to outstanding orders are maintained daily;
• Ensure proper document administration within the unit in terms of legislation;
• Ensure that filing is done timely and accurately;
• Assist with queries, both telephonically and for walk-in clients;
• Assist suppliers with enquiries.

How to apply

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Enquiries

Notes from the department

• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
• Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• The selection process will be guided by the EE targets of the employing department.
• By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
• Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
• Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00.
• Contact the helpline at 086 137 0214.
• For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert.
• Please ensure that you submit your application before the closing.