Jobs · Western Cape · Land Reform and Rural Development
Assistant Registrar of Deeds: Examination and Sorting
Directorate: Examination, Execution and Deeds Training Services
Closes Monday 9 November 2026 at 16:00
The circular is the only authoritative source. Open the PDF at page 126 (opens in new tab)
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AI summary — always check the official circular
Assistant Registrar of Deeds post in Cape Town. Checks, examines and executes deeds and documents, and supports conveyancers. Suits people with deeds and property law experience.
- Main duties: check deeds and documents for registrability, approve or reject them, and sign registrable deeds.
- Also: manage the execution of deeds, distribute deeds, handle backlogs, prepare reports to court, and update manuals and circulars.
- Must have: Grade 12 and a National Diploma in Law, Deeds Registration Law, Buris, B Proc or LLB, or an equivalent.
- Must have: at least 4 years of experience at junior management level in a deeds environment, and strong knowledge of deeds legislation.
- Based at the Western Cape Deeds Registry, 2 Riebeek Street, Cape Town City Centre, Cape Town, 8000.
- Apply by hand delivery during office hours, or online at http://deedsportal.deeds.gov.za. Reference 3/1/1/1/2026/322. No late applications are accepted.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 126 (opens in new tab)
Requirements
- Minimum requirements:
- Applicants must be in a possession of a Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or relevant equivalent qualifications.
- Minimum of 4 years’ experience at junior management level in Deeds environment.
- Extensive and proven ability in knowing, interpreting, and applying various legislation and Acts pertaining to registration of Deeds including (but not limited to):
- Deeds Registries Act, Sectional Titles Act, Ordinances, Proclamations, Case Law, Common Law.
- Ability to address a professional audience comfortably.
- Ability to convey knowledge to others.
- Planning and execution skills.
- Communication skills.
- Project Management skills.
Duties
- Monitor examination of deeds and documents.
- Check deeds and documents for registrability and take corrective measures.
- Grant hearing to Conveyancers, make ruling and provide guidance.
- Provide inputs for the update of deeds practice manual, legislation, and draft circulars.
- Report on examination team performance, standards, and turnaround times.
- Update acts, manuals, and circulars.
- Execute deeds.
- Validate that appointed appearer has signed execution clause / request for registration.
- Verify validity date of relevant certificates.
- Sign all deeds and documents that are registrable.
- Report problems with regard to execution of deeds, to ARD / DROD in charge of execution.
- Draft reports to court.
- Receive the notice of motions and all supporting documents.
- Peruse notices of motions and supporting documents.
- Research the facts there in.
- Compile a report to court and attach all relevant documents.
- Manage the execution of deeds and documents.
- Attend to the requests for late and expedited execution of deeds and arrange for final black booking.
- Notify conveyancers regarding problems encountered on deeds at execution and provide guidance.
- Monitor execution register for Conveyancers.
- Reject deeds that are not registrable.
- Attend to simultaneous registration with other offices.
- Manage distribution of deeds.
- Verify the information on the distribution list with actual deeds batches and spot-check.
- Verify returned deeds against distribution list and initiate corrective measures.
- Manage statistics, exception reports and implement corrective measures.
- Prevent and address backlogs.
- Attend to queries relating to deeds on the system.
- Authorize request for withdrawal of deeds.
- Manage the update procedure manual.
How to apply
Applications can be submitted by hand delivery during office hours to: Office of the Registrar of Deeds, Western Cape Deeds Registry, 2 Riebeek Street, Cape Town City Centre, Cape Town, 8000. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted
New to the Z83 form? Read the application guide.
Enquiries
Ms D Tshabalala/ Mr T Segapu/ Ms M Young Tel No: (021) 464 7623/7667
Notes from the department
EE Targets: Coloured, Indian and White Males and African, Indian and White Females, and Persons with Disabilities.
As printed in Circular 38 of 2026 · page 126 · open the PDF (opens in new tab)
POST 38/191: ASSISTANT REGISTRAR OF DEEDS: EXAMINATION AND SORTING REF NO: 3/1/1/1/2026/322 (X6 POSTS) Directorate: Examination, Execution and Deeds Training Services SALARY: R932 292 per annum (Level 11), (all-inclusive package to be structured in accordance with the rules for MMS) CENTRE: Western Cape (Cape Town) REQUIREMENTS: Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or relevant equivalent qualifications. Minimum of 4 years’ experience at junior management level in Deeds environment. Extensive and proven ability in knowing, interpreting, and applying various legislation and Acts pertaining to registration of Deeds including (but not limited to): Deeds Registries Act, Sectional Titles Act, Ordinances, Proclamations, Case Law, Common Law. Ability to address a professional audience comfortably. Ability to convey knowledge to others. Planning and execution skills. Communication skills. Project Management skills. DUTIES: Monitor examination of deeds and documents. Check deeds and documents for registrability and take corrective measures. Grant hearing to Conveyancers, make ruling and provide guidance. Provide inputs for the update of deeds practice manual, legislation, and draft circulars. Report on examination team performance, standards, and turnaround times. Update acts, manuals, and circulars. Execute deeds. Validate that appointed appearer has signed execution clause / request for registration. Verify validity date of relevant certificates. Sign all deeds and documents that are registrable. Report problems with regard to execution of deeds, to ARD / DROD in charge of execution. Draft reports to court. Receive the notice of motions and all supporting documents. Peruse notices of motions and supporting documents. Research the facts there in. Compile a report to court and attach all relevant documents. Manage the execution of deeds and documents. Attend to the requests for late and expedited execution of deeds and arrange for final black booking. Notify conveyancers regarding problems encountered on deeds at execution and provide guidance. Monitor execution register for Conveyancers. Reject deeds that are not registrable. Attend to simultaneous registration with other offices. Manage distribution of deeds. Verify the information on the distribution list with actual deeds batches and spot-check. Verify returned deeds against distribution list and initiate corrective measures. Manage statistics, exception reports and implement corrective measures. Prevent and address backlogs. Attend to queries relating to deeds on the system. Authorize request for withdrawal of deeds. Manage the update procedure manual. ENQUIRIES: Ms D Tshabalala/ Mr T Segapu/ Ms M Young Tel No: (021) 464 7623/7667 APPLICATIONS: Applications can be submitted by hand delivery during office hours to: Office of the Registrar of Deeds, Western Cape Deeds Registry, 2 Riebeek Street, Cape Town City Centre, Cape Town, 8000. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted NOTE: EE Targets: Coloured, Indian and White Males and African, Indian and White Females, and Persons with Disabilities.