Jobs · Eastern Cape · Land Reform and Rural Development
Assistant Registrar of Deeds: Tracking and Information Services
Directorate: Registration And Information Services
Closes Monday 9 November 2026 at 16:00
The circular is the only authoritative source. Open the PDF at page 124 (opens in new tab)
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Manages deeds information, client services and records at a Deeds Office in Qonce. Suits someone with four years' junior management experience in a Deeds environment and a law-related qualification.
- Manage deeds information, workflow, statistics, procedure manuals and the archiving of records.
- Manage client relations, complaints, client satisfaction surveys and outreach and stakeholder meetings.
- Certify copies and affidavits, keep the subpoena register, and manage the Deeds Office Tracking System (DOTS).
- Must have a Grade 12 certificate and a National Diploma in Law, Deeds Registration Law, Buris, B Proc, LLB or an equivalent.
- Must have 4 years' experience at junior management level in a Deeds environment, plus computer literacy and knowledge of the Deeds Registries Act.
- Based in Qonce, Eastern Cape. Apply by hand delivery to 113 Alexander Road, Qonce, 5600, or online at http://deedsportal.deeds.gov.za.
- The advert does not state a closing date. Late applications will not be considered.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 124 (opens in new tab)
Requirements
- Minimum requirements:
- Applicants must be in possession of a Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or related equivalent qualification.
- 4 years’ experience at junior management level in Deeds environment.
- Through knowledge in the interpretation of Deeds Registries Act, Ordinances and other Acts.
- Computer literacy.
- Client Relations.
- The Constitution.
- Government decision making processes.
- Internal performance evaluation and reporting.
- Good governance and Batho Pele Principles.
- Diversity Management.
- Labour and Employment Legislation.
- Public Service Regulations.
- Government systems and structures.
- The political landscape of South Africa.
- Performance Management and Monitoring.
- Public Service Transformation.
- Public Finance Management Act.
Duties
- Manage deeds information.
- Manage workload, workflow, processes and standards and implement corrective measures.
- Manage statistics, exception reports and implement corrective measures.
- Manage updating of procedure manuals.
- Manage archiving of records.
- Manage the filing system of requests for information.
- Manage client relations services.
- Monitor the complaint register and draft action plan.
- Quality assure client satisfaction survey report and make recommendations.
- Manage the implementation of outreach programmes, stakeholder engagement meetings.
- Monitor implementation of action plan for public service month.
- Verify Service Delivery Improvement Plan reports.
- Manage correspondence and provide guidance to clients.
- Analyse and investigate the enquiry received.
- Provide and/or quality assure feedback to client and management.
- Certify information/judicial copies/ section 212 / affidavit and sign register.
- Manage subpoena register.
- Manage Deeds Office Tracking System (DOTS).
- Manage workload, workflow, processes and standards and implement corrective measures.
- Manage statistics, exception reports and implement corrective measures.
- Manage DRS/Deeds View profiles and implement corrective measures.
- Manage the update of procedure manual.
How to apply
Applications can be submitted by hand delivery during office hours to: 113 Alexander Road, Qonce, 5600 Eastern Cape before the closing date as no late applications will be considered. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted
New to the Z83 form? Read the application guide.
Enquiries
Ms VC Bomela and Mr P Sabasaba Tel No: (043) 642 2741
Notes from the department
EE Targets: Coloured, Indian and White Males, and African, Coloured, Indians and White Females, and Persons with Disabilities.
As printed in Circular 38 of 2026 · page 124 · open the PDF (opens in new tab)
POST 38/189: ASSISTANT REGISTRAR OF DEEDS: TRACKING AND INFORMATION SERVICES REF NO: 3/1/1/1/2026/320 Directorate: Registration And Information Services SALARY: R932 292 per annum (Level 11), (all-inclusive package to be structured in accordance with MMS) CENTRE: Eastern Cape (Qonce) REQUIREMENTS: Minimum requirements: Applicants must be in possession of a Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or related equivalent qualification. 4 years’ experience at junior management level in Deeds environment. Through knowledge in the interpretation of Deeds Registries Act, Ordinances and other Acts. Computer literacy. Client Relations. The Constitution. Government decision making processes. Internal performance evaluation and reporting. Good governance and Batho Pele Principles. Diversity Management. Labour and Employment Legislation. Public Service Regulations. Government systems and structures. The political landscape of South Africa. Performance Management and Monitoring. Public Service Transformation. Public Finance Management Act. DUTIES: Manage deeds information. Manage workload, workflow, processes and standards and implement corrective measures. Manage statistics, exception reports and implement corrective measures. Manage updating of procedure manuals. Manage archiving of records. Manage the filing system of requests for information. Manage client relations services. Monitor the complaint register and draft action plan. Quality assure client satisfaction survey report and make recommendations. Manage the implementation of outreach programmes, stakeholder engagement meetings. Monitor implementation of action plan for public service month. Verify Service Delivery Improvement Plan reports. Manage correspondence and provide guidance to clients. Analyse and investigate the enquiry received. Provide and/or quality assure feedback to client and management. Certify information/judicial copies/ section 212 / affidavit and sign register. Manage subpoena register. Manage Deeds Office Tracking System (DOTS). Manage workload, workflow, processes and standards and implement corrective measures. Manage statistics, exception reports and implement corrective measures. Manage DRS/Deeds View profiles and implement corrective measures. Manage the update of procedure manual. ENQUIRIES: Ms VC Bomela and Mr P Sabasaba Tel No: (043) 642 2741 APPLICATIONS: Applications can be submitted by hand delivery during office hours to: 113 Alexander Road, Qonce, 5600 Eastern Cape before the closing date as no late applications will be considered. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted NOTE: EE Targets: Coloured, Indian and White Males, and African, Coloured, Indians and White Females, and Persons with Disabilities.