Administrative Officer: Accommodation and Auxiliary Services

Requirements

• National Diploma (NQF6) in Public Management/Administration or relevant equivalent qualification.
• A minimum of one years (1) relevant experience in relevant field.
• Knowledge of Administrative procedures.
• Financial Management, Project Management, HR Practices Extensive Administrative experience.
• Knowledge of Contract Management, monitoring and control, Public Service and Departmental procedures.
• Skills, Communicate skills (written and spoken), Leadership and management skills.
• Coordination, organising and planning skills, Administrative and report writing.
• Have planning and organising, problem solving and problem-solving skills.
• Ability to work long hours voluntarily, be able to gather and analyse information.
• Ability to apply policies, be able to work individually and in teams and ability to be able to work under extreme pressure and organise and plan under pressure.
• Sense of responsibility and ability to lead multidisciplinary team and to resolve conflicts.
• Be able to collect and interpret information and reports.

Duties

• Provide administrative support for the sub-directorate.
• Administer Small Works Maintenance Projects and office space.
• Facilitate food aid services.
• Ensuring compliance with hygiene service standards in regional offices.
• Ensure that deep cleaning of carpets is done twice per year.
• Ensure that the appointed cleaners are always on site for daily cleaning services.
• Provide inventory support.
• Draft and issue request for quotations to service providers on the Departmental database.
• Ensure the appointment of service providers to conduct repairs and maintenance, maintain a stock register.
• Report redundant equipment and maintenance consumables for replenishment.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Interested applicants must submit their applications via the above link.
• Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references.
• Failure to complete or disclose all required information will automatically disqualify the applicant.
• No late applications will be accepted.
• Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).
• The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer.
• Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan.
• Persons with disabilities are encouraged to apply.
• Correspondence will be limited to successful candidates only.
• Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to:
• Criminal records;
• Citizenship status;
• Credit worthiness;
• Previous employment (reference checks); and Qualification verification.
• Short-listed candidates will be expected to avail themselves at the Department’s convenience.
• Entry level requirements for SMS posts:
• In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment.
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Following the interview and technical assessment for all SMS posts, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity in compliance with the DPSA Directive on the implementation of competency-based assessments.
• Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract.
• The Department reserves the right not to make an appointment.
• If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful.
• By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013.