Jobs · National · Higher Education and Training
Senior Administrative Officer: Office of the Principal
Closes Friday 6 November 2026 at 14:00
The circular is the only authoritative source. Open the PDF at page 99 (opens in new tab)
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Senior Administrative Officer in the Office of the Principal. Supports the Principal's office with letters, meetings, reports and planning. Suits people with public administration experience and a nat
- Duties include drafting letters, submissions and memorandums, and arranging meetings and their minutes and agendas.
- Also covers receiving and consolidating monthly reports, and helping with annual, quarterly and cash flow reports.
- Must have a Grade 12 certificate and a recognised National Diploma (NQF Level 6) or an equivalent qualification.
- Must have 3 to 5 years of experience in a public administration environment. A valid driver's licence is an added advantage.
- Applicants must submit the latest Z83 form and a detailed comprehensive CV by email to adminotp24@emcol.co.za.
- Based at Head Office. The closing date is 06 November 2026 at 14:00. Late applications will not be accepted.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 99 (opens in new tab)
Requirements
- Grade 12 Certificate.
- Recognised National Diploma in Public Administration / Business Management / Office Management (NQF Level 6) or equivalent qualification.
- 3-5 years in Public Administration environment.
- Valid Driver’s License will be an added advantage.
- Competencies:
- Knowledge and understanding of Public Administration.
- Knowledge of the relevant legislation, policies, prescripts and procedures.
- Basic knowledge of Financial Administration.
- Skills:
- Administrative;
- Planning and organizing;
- Financial management;
- Report writing;
- Communication and interpersonal;
- Problem solving;
- Computer literacy;
- Analytical.
- Client oriented.
- Project management.
- Team leadership.
- Planning and organizing.
- People management.
Duties
- Draft all letters, submissions and memorandums.
- Preparing supporting documents for meetings, receive and distribution of stationery to the relevant officials.
- Receive and consolidate monthly reports.
- Assist in co-ordinate of college inputs for annual, quarterly, monthly reports, and cash flow statements.
- Assisting in the establishment and implementation of effective records and document management systems in the office of the Principal.
- Coordinate all logistical arrangements for travelling and meetings etc.
- Processing of claims for travelling and meetings etc.
- Arrange all meetings, proceedings and activities of the above structures.
- Compile agenda, minutes, reports and other records of the above structures.
- Distribution of relevant documents for meetings of above structures.
- Assist in keeping a register of resolutions and supporting all relevant Council Members / Managers / Officials through continuous correspondence to remind them of what needs to be done.
- Safekeeping of approved minutes are signed off and safely kept.
- Assist in coordinating operational and strategic planning process.
- Assist in coordinate and compile strategic and operational plans.
- Assist in facilitating the development and implementation of service delivery improvement plans and initiatives.
- Assist in coordinating and compiling institutional performance and strategic reports.
- Assist in conducting an assessment on college effectiveness and efficiency in supporting the attainment of service delivery objectives.
How to apply
Email Address: adminotp24@emcol.co.za
New to the Z83 form? Read the application guide.
Enquiries
Mr A Mahamba/Ms N Thompson Tel No: (041) 996 1800
Notes from the department
- To Apply:
- Applications must be submitted on completed latest Z83 form.
- A detailed comprehensive CV is required.
- Certified copies of the required documents as per the advert specification will be requested from shortlisted candidates only on or before the day of the interview.
- Failure to submit completed latest Z83 form and detailed comprehensive CV will result in the application not being considered.
- All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
- One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
- Selection panels shall score both technical exercises as an additional criterion in the interview process.
- Recommended candidates will be subjected to a personnel suitability check (criminal record, citizenship, financial record checks, verification of qualification and previous employment verification).
- Late applications will not be accepted.
- Applicants who have not been informed about the outcome of their applications within 3 months after the advert closing date may regard their application as being unsuccessful.
- The employer is an equal opportunity and reserves the right not to appoint.
- The decision of employment in terms of employment equity will be determined by the employment equity targets of the Department/College.
- People with disabilities are encouraged to apply.
- All Applications must be submitted through email addresses per position and ensure that it is 1 attachment.
As printed in Circular 38 of 2026 · page 99 · open the PDF (opens in new tab)
POST 38/161: SENIOR ADMINISTRATIVE OFFICER: OFFICE OF THE PRINCIPAL REF NO: EMC1/24/26 SALARY: R413 001 – R486 501 per annum (Level 08), plus benefits CENTRE: Head Office REQUIREMENTS: Grade 12 Certificate. Recognised National Diploma in Public Administration / Business Management / Office Management (NQF Level 6) or equivalent qualification. 3-5 years in Public Administration environment. Valid Driver’s License will be an added advantage. Competencies: Knowledge and understanding of Public Administration. Knowledge of the relevant legislation, policies, prescripts and procedures. Basic knowledge of Financial Administration. Skills: Administrative; Planning and organizing; Financial management; Report writing; Communication and interpersonal; Problem solving; Computer literacy; Analytical. Client oriented. Project management. Team leadership. Planning and organizing. People management. DUTIES: Draft all letters, submissions and memorandums. Preparing supporting documents for meetings, receive and distribution of stationery to the relevant officials. Receive and consolidate monthly reports. Assist in co-ordinate of college inputs for annual, quarterly, monthly reports, and cash flow statements. Assisting in the establishment and implementation of effective records and document management systems in the office of the Principal. Coordinate all logistical arrangements for travelling and meetings etc. Processing of claims for travelling and meetings etc. Arrange all meetings, proceedings and activities of the above structures. Compile agenda, minutes, reports and other records of the above structures. Distribution of relevant documents for meetings of above structures. Assist in keeping a register of resolutions and supporting all relevant Council Members / Managers / Officials through continuous correspondence to remind them of what needs to be done. Safekeeping of approved minutes are signed off and safely kept. Assist in coordinating operational and strategic planning process. Assist in coordinate and compile strategic and operational plans. Assist in facilitating the development and implementation of service delivery improvement plans and initiatives. Assist in coordinating and compiling institutional performance and strategic reports. Assist in conducting an assessment on college effectiveness and efficiency in supporting the attainment of service delivery objectives. ENQUIRIES: Mr A Mahamba/Ms N Thompson Tel No: (041) 996 1800 APPLICATIONS: Email Address: adminotp24@emcol.co.za NOTE: To Apply: Applications must be submitted on completed latest Z83 form. A detailed comprehensive CV is required. Certified copies of the required documents as per the advert specification will be requested from shortlisted candidates only on or before the day of the interview. Failure to submit completed latest Z83 form and detailed comprehensive CV will result in the application not being considered. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Recommended candidates will be subjected to a personnel suitability check (criminal record, citizenship, financial record checks, verification of qualification and previous employment verification). Late applications will not be accepted. Applicants who have not been informed about the outcome of their applications within 3 months after the advert closing date may regard their application as being unsuccessful. The employer is an equal opportunity and reserves the right not to appoint. The decision of employment in terms of employment equity will be determined by the employment equity targets of the Department/College. People with disabilities are encouraged to apply. All Applications must be submitted through email addresses per position and ensure that it is 1 attachment. CLOSING DATE: 06 November 2026 at 14H00