Jobs · Mpumalanga · Land Reform and Rural Development
Assistant Registrar Deeds: Mechanisation and Digitisation
Directorate: Registration And Information Services
Closes Monday 9 November 2026 at 16:00
The circular is the only authoritative source. Open the PDF at page 122 (opens in new tab)
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Senior admin post at the Deeds Office. Leads the data, scanning and archiving sections and manages system changes. Suits people with a law-related qualification and 4 years' experience in a Deeds envi
- Manage the data section, scanning section and archiving of deeds and records, and make sure work meets turnaround times.
- Review system change requests, extract exception reports and put corrective measures in place.
- Minimum requirements: Grade 12 and a National Diploma in Law or Deeds Registration Law (or a Buris, B Proc or LLB, or an equivalent qualification), plus 4 years' experience at junior management level in a Deeds environment.
- The job is based in Mbombela, Mpumalanga. Applications can be hand-delivered during office hours to 25 Bell Street, Mbombela 1200, or made through the Deeds portal.
- Only documents listed in the advertisement will be accepted.
- The closing date is not stated in the advert. Applications must be received before the closing date, as late applications will not be considered.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 122 (opens in new tab)
Requirements
- Minimum requirements:
- Applicants must be in a possession of Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or related or related equivalent qualification.
- 4 years’ experience at junior management level in Deeds environment.
- Job related knowledge:
- Computer software skills.
- Good written and verbal communication skills.
- Good judgement and assertive skills.
- Project Management skills.
- People Management skills.
- Organise and planning skills.
- Applied strategic thinking.
- Budgeting and financial Management.
- Communication and information Management.
- Customer focus and responsiveness.
- Developing others.
- Diversity Management.
- Impact and influence.
- Managing Interpersonal Conflict and resolving problems.
- Networking and building bonds.
- Planning and organising.
- Problem-solving and decision Making and Team leadership.
Duties
- Managed data section.
- Manage workload, workflow, processes and standards and implement corrective measures.
- Oversee the review of system change request.
- Oversee the review of system change request.
- Recommend debit and credit notes.
- Extract exception report for data section and implement corrective measure.
- Quality assure that deeds are captured and verified correctly to meet turnaround times.
- Manage compliance with DRS standards.
- Manage update of the procedure manual.
- Manage shortcomings on DRS and the recommendations.
- Manage data related queries.
- Investigate and research facts as per request.
- Manage data errors, provide feedback and take corrective measures.
- Manage correspondence and give guidance to clients.
- Manage workload, workflow, processes and standards and implement corrective measures.
- Extract exception report for image scanning section and implement corrective measures.
- Manage the scanning of deeds and documents to meet the turnaround times.
- Manage the update of procedure manuals.
- Manage the shortcomings on the systems and the recommendations.
- Manage image scanning related queries.
- Manage queries and scanning errors and take corrective.
- Approve request for expedite delivery.
- Manage correspondence and give guidance to clients.
- Manage correspondence and give guidance to clients.
- Manage archiving of records.
- Manage archiving of records and microfilm rolls are in accordance with required standards.
- Manage collection of micro rolls from off-side storage.
How to apply
Applications can be submitted by hand delivered during office hours to: Officer of the Registrar of Deeds: Mpumalanga at 25 Bell Street Mbombela 1200. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted
New to the Z83 form? Read the application guide.
Enquiries
Ms PT Maphanga Tel No: (013) 756 4000/70
Notes from the department
EE Targets: African, Coloured, Indian Males and African, Coloured, Indians, White Females, and Persons with Disabilities.
As printed in Circular 38 of 2026 · page 122 · open the PDF (opens in new tab)
POST 38/186: ASSISTANT REGISTRAR DEEDS: MECHANISATION AND DIGITISATION REF NO: 3/1/1/1/2026/316 Directorate: Registration And Information Services SALARY: R932 292 per annum (Level 11), (all-inclusive package to be structured in accordance with MMS) CENTRE: Mpumalanga (Mbombela) REQUIREMENTS: Minimum requirements: Applicants must be in a possession of Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or related or related equivalent qualification. 4 years’ experience at junior management level in Deeds environment. Job related knowledge: Computer software skills. Good written and verbal communication skills. Good judgement and assertive skills. Project Management skills. People Management skills. Organise and planning skills. Applied strategic thinking. Budgeting and financial Management. Communication and information Management. Customer focus and responsiveness. Developing others. Diversity Management. Impact and influence. Managing Interpersonal Conflict and resolving problems. Networking and building bonds. Planning and organising. Problem-solving and decision Making and Team leadership. DUTIES: Managed data section. Manage workload, workflow, processes and standards and implement corrective measures. Oversee the review of system change request. Oversee the review of system change request. Recommend debit and credit notes. Extract exception report for data section and implement corrective measure. Quality assure that deeds are captured and verified correctly to meet turnaround times. Manage compliance with DRS standards. Manage update of the procedure manual. Manage shortcomings on DRS and the recommendations. Manage data related queries. Investigate and research facts as per request. Manage data errors, provide feedback and take corrective measures. Manage correspondence and give guidance to clients. Manage workload, workflow, processes and standards and implement corrective measures. Extract exception report for image scanning section and implement corrective measures. Manage the scanning of deeds and documents to meet the turnaround times. Manage the update of procedure manuals. Manage the shortcomings on the systems and the recommendations. Manage image scanning related queries. Manage queries and scanning errors and take corrective. Approve request for expedite delivery. Manage correspondence and give guidance to clients. Manage correspondence and give guidance to clients. Manage archiving of records. Manage archiving of records and microfilm rolls are in accordance with required standards. Manage collection of micro rolls from off-side storage. ENQUIRIES: Ms PT Maphanga Tel No: (013) 756 4000/70 APPLICATIONS: Applications can be submitted by hand delivered during office hours to: Officer of the Registrar of Deeds: Mpumalanga at 25 Bell Street Mbombela 1200. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted NOTE: EE Targets: African, Coloured, Indian Males and African, Coloured, Indians, White Females, and Persons with Disabilities.