Administration Clerk: Transversal People Capacity Enablement

Requirements

• Grade 12 (Senior Certificate or equivalent qualification).
• Competencies:
• Knowledge:
• Perform clerical duties and administrative practices, including data capturing, basic computer operations and statistics collection; administer the legislative framework governing the Public Service; perform work procedures relevant to the working environment;
• Skills: perform administration and coordination functions; manage information and records; manage data and reporting; perform financial administration; manage procurement and assets; communicate effectively and provide stakeholder service; plan and organise activities; maintain attention to detail.

Duties

• Provide general clerical and administrative support to the Provincial Assessment Centre (PAC), including correspondence, document management, enquiries and routine office administration;
• Coordinate and support assessment logistics by preparing materials, arranging venues, maintaining attendance records and assisting with assessment-related activities;
• Manage assessment databases and information systems by capturing, updating and maintaining candidate, assessment and reporting records.
• Maintain PAC records, filing systems and registers, ensuring accurate record keeping and document retrieval;
• Support human resource administration activities, including leave administration and personnel record management;
• Provide supply chain and procurement administration support, including quotations, purchasing processes, asset control and stationery management;
• Assist with financial administration, including expenditure tracking, invoice processing, travel and subsistence claims, petty cash and related financial records.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
• Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• The selection process will be guided by the EE targets of the employing department.
• By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
• Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
• Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00.
• Contact the helpline at 086 137 0214.
• For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert.
• Please ensure that you submit your application before the closing date as no late applications will be considered.