Senior Personnel Practitioner: Human Resource Administration

Requirements

• A minimum of three-year tertiary qualification (NQF Level 6) / National Diploma in Human Resource Management or equivalent qualification.
• Relevant experience within Human Resource Administration.
• Knowledge of HR related standards, practices, processes and procedures, Structure and functioning of the Department, Business functions and processes of the Department, Change Management, Knowledge of PERSAL.
• Public Service Act and Regulations, Employment Equity Act, Basic Conditions of Employment Act, Skills Development Act, collective agreements, Codes of Remuneration and the Public Finance Management Act.
• Condition of service regulations and procedures.
• Skills:
• Basic numeracy, Interpersonal skills, General administration and organisational skills, Interpretation of policies, Ability to work with confidential information, Ability to work within specific timeframes, Ability to undertake basic research/gather information and Computer Literacy.
• Personal Attributes:
• Innovative, Resourceful, Analytical Thinking, people oriented, Trustworthy, Assertive, Hard-working, Self-motivated, Ability to work independently.

Duties

• Implement and execute service benefits functions-:
• Process all Government Employee Pension Fund (GEPF) matters, Implement Government Employees Housing scheme (GEHS) in line with applicable PSCBC Resolutions, Administer state subsidized medical contributions, Administer long service recognition and injury on duty, Render an effective HR advisory service to management and employees, Approve transactions on PERSAL according to delegations, Facilitate implementation of circulars and directives from the DPSA, Ensure policy compliance on all service benefits and conditions matters.
• Process personnel appointments, transfers, promotions, service terminations and retirements-:
• Administer the appointments and service terminations, Facilitate the payment of relocation cost of employees, ensure that matters relating resettlement expenditure are prepared well.
• Capture, process and monitor personnel related transactions on PERSAL.
• Ensure effective administration of leave in the regional office-:
• Ensure effective conducting of leave audits, prepare files for Auditors, Render support with the timeously identification and processing of incapacity cases, attend to queries related to leave and approval of leave.
• Ensure effective record management of personnel information and provide reports on conditions of service-:
• Supervise maintenance of the database, ensure that all personnel files are filed in HR registry, keep updated records on all HRA activities, supervise activities in registry, Prepare and consolidate reports on human resources administration matters.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only.
• Candidates are not required to submit certified copies of qualifications and related documents on application.
• Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months.
• Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified.
• Further take note of the following on completion of Z83 application form:
• PART A and PART B must be fully completed.
• PART C - PART G:
• Noting that there is a limited space provided applicants may refer to CV or indicate.
• This will be acceptable as long as the CV has been attached and provides the required information.
• Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant.
• Failure to comply with the above instructions may result in an application being disqualified.
• Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for.
• Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only.
• Applications will be received via post/courier services, hand deliveries or email.
• Late applications will not be considered.
• Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively.
• Shortlisted candidates must be willing to undergo normal vetting and verification processes.
• Note:
• It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA.
• Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only.
• Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful.
• Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG).
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• Note:
• For emailed applications, please submit a single PDF document or one attachment per application to the email address designated on the specific position.
• Kindly note that the emailed applications and attachments should not exceed 15MB.
• It remains the candidate’s responsibility to ensure that their application is successfully submitted using the required single pdf document.
• Encrypted document will not be accepted.
• Although an email application option is available, applicants are encouraged to hand-deliver their application.
• IMPORTANT:
• Applicants must submit a separate application for each post applied for, clearly indicating the correct reference number and post title on each application.
• Applicants who apply for more than one post must submit a separate application for each post.
• Failure to comply with this requirement may result in the application not being considered.