Senior Administrative Officer: Movable Assets

Requirements

• An undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/Logistics/Cost and Management Accounting/Financial Management/ Financial Accounting.
• A minimum of 2 years of experience in management of Assets.
• A valid driver’s license Competencies:
• Knowledge of the Public Service Regulatory Framework, Knowledge of the department Strategy, Knowledge of the SCM policy and procedures, In depth knowledge of the Public Finance Management, Act, Treasury Regulations’ Financial Delegations and Risk Management.
• Skills:
• Communication, Computer literacy, Analytical, Presentation, Report writing Attributes:
• Team player, Able to work independently, Professional, Quality-driven, Ability to work under pressure.

Duties

• Provide inputs into the development of the Movable Assets Register in accordance with Treasury guidelines.
• Compile a list of all users and update the system.
• Facilitate bar coding of new acquisitions.
• Prepare monthly reconciliations between BAS and BAUD.
• Update acquisitions on the system (BAUD).
• Capture physical movement of assets and updating movements on the system.
• Conduct annual asset verifications.
• Facilitate issuing, signing and displaying of the updated inventory control sheet.
• Verify receipt for correctness and printing of the updated inventory control sheet.
• Facilitate Quarterly spot checks of assets.
• Conduct bar coding of assets.
• Render maintenance of assets.
• Compile reconciliations between the asset register and ledger accounts.
• Prepare monthly Section 40 Reports for Treasury.
• Develop and maintain filling systems in the unit.
• Record, organise, store, capture and retrieve correspondences and data.
• Draft submissions, memos and letters.
• Provide logistical support service for meetings.
• Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Supervise subordinates and maintain discipline.
• Supervise training and development of subordinates according to agreed training interventions.
• Develop and update the service delivery and work plan for subordinates.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applicants must complete the online Z83 and attach a comprehensive Curriculum Vitae (CV).
• All other documents are submitted by shortlisted candidates).
• The selection process will be guided by the EE targets of the employing department.
• The Employment Equity targets will be taken into consideration during the selection process.
• It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s).
• The employment decision shall be guided by the Department’s Employment Equity Plan.
• The Department is committed to promoting employment equity, including race, gender and disability representation, through the filling of this post(s).
• Accordingly, the transfer, promotion or appointment of candidates should contribute towards improving representativity and achieving the numerical targets set out in the Department’s Employment Equity Plan.
• In line with the Department’s Employment Equity Plan, People With Disabilities are encouraged to apply.
• To apply for the below position, please apply online at https://jobs.gauteng.gov.za.
• Only online applications will be considered and for general enquiries please contact Human Resource on 076 521 4118/076 942 4090.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Only shortlisted candidates will be requested to submit certified copies of qualifications not older than six (06) months, identity document and valid driver’s license (where driving/travelling is an inherent requirement of the job).
• It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of this post and candidates whose transfer/promotion/appointment will promote representivity will receive preference.
• It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan.
• To facilitate this process successfully, an indication of race, gender and disability status is required.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• The Department reserves the right not to appoint.
• If you do not receive any response from us within 3 months, please accept your application was unsuccessful.
• All shortlisted candidates for SMS posts will be subjected to technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.