Senior Administrative Officer: Logistics & Disposals (Inventory)

Requirements

• An undergraduate qualification at NQF Level 6 or 7 in Supply Chain Management/Logistics/Cost and Management Accounting/Financial Management/ Financial Accounting.
• A minimum of 2 years of experience in management of Assets.
• A valid driver’s license Competencies:
• Knowledge of the Public Service Regulatory Framework.
• Knowledge of the department Strategy, Knowledge of the SCM policy and procedures, In depth knowledge of the Public Finance Management Act, Treasury Regulations’ Financial Delegations and Risk Management.
• Skills:
• Communication, Computer Literacy, Analytic Presentation Report.
• Attributes:
• Team player, Able to work independently, Professional, Quality-driven, Ability to work under pressure.

Duties

• Coordinate the receipt, verification and processing of requisitions for goods and consumables from internal clients.
• Liaise with end users, suppliers, and procurement officials regarding delivery schedules and outstanding orders.
• Coordinate the receipt of goods and verify quantities and specifications against purchase orders and delivery notes.
• Capture received items on inventory and logistics management systems.
• Prepare and maintain Goods Received Notes, issues vouchers, and distribution records.
• Arrange and monitor the distribution of stock and consumables to user sections.
• Verify that all supporting documentation is complete, accurate and filed.
• Follow up on discrepancies, shortages, damaged goods and back orders.
• Maintain a register of requests, receipts and issued items.
• Coordinate the compilation of routine reports on stock movement and distribution activities.
• Facilitate administrative control over warehouse operations and storage facilities.
• Facilitate the storage of goods in an orderly, secure and accessible manner.
• Monitor stock levels and identify items requiring replenishment.
• Update bin cards, stock registers and electronic inventory records.
• Facilitate compliance with occupational health and safety requirements within storage areas.
• Coordinate the labelling and classification of stock items.
• Monitor the safekeeping of high-value and sensitive inventory items Report on warehouse-related risks, losses and irregularities to management.
• Facilitate compilation of monthly inventory status reports.
• Coordinate and participate in scheduled and ad-hoc stocktaking exercises.
• Reconcile physical stock counts with inventory records and investigate variances.
• Prepare stock adjustment documentation for approval.
• Maintain accurate inventory accounts and audit trails.
• Compile reports on obsolete, redundant and slow-moving stock.
• Facilitate compliance with asset and inventory management policies.
• Provide administrative support during internal and external audits.
• Facilitate maintenance of filing systems, databases and records related to logistics and inventory management.
• Draft correspondence, memoranda and submissions.
• Coordinate the preparation of monthly, quarterly and annual operational reports.
• Facilitate responses to internal and external enquiries regarding logistics and inventory matters.
• Coordinate meetings, prepare agendas and record minutes.
• Sign performance agreements for subordinates based on approved Job Descriptions, Strategic and Annual Performance Plans of the Department.
• Supervise subordinates and maintain discipline.
• Supervise training and development of subordinates according to agreed training interventions.
• Develop and update the service delivery and work plan for subordinates.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applicants must complete the online Z83 and attach a comprehensive Curriculum Vitae (CV).
• All other documents are submitted by shortlisted candidates).
• The selection process will be guided by the EE targets of the employing department.
• The Employment Equity targets will be taken into consideration during the selection process.
• It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s).
• The employment decision shall be guided by the Department’s Employment Equity Plan.
• The Department is committed to promoting employment equity, including race, gender and disability representation, through the filling of this post(s).
• Accordingly, the transfer, promotion or appointment of candidates should contribute towards improving representativity and achieving the numerical targets set out in the Department’s Employment Equity Plan.
• In line with the Department’s Employment Equity Plan, People With Disabilities are encouraged to apply.
• To apply for the below position, please apply online at https://jobs.gauteng.gov.za.
• Only online applications will be considered and for general enquiries please contact Human Resource on 076 521 4118/076 942 4090.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Only shortlisted candidates will be requested to submit certified copies of qualifications not older than six (06) months, identity document and valid driver’s license (where driving/travelling is an inherent requirement of the job).
• It is our intention to promote representivity (race, gender and disability) in the Public Service through the filling of this post and candidates whose transfer/promotion/appointment will promote representivity will receive preference.
• It is the Department’s intention to promote equity through the filling of all numeric targets as contained in the Employment Equity Plan.
• To facilitate this process successfully, an indication of race, gender and disability status is required.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• The Department reserves the right not to appoint.
• If you do not receive any response from us within 3 months, please accept your application was unsuccessful.
• All shortlisted candidates for SMS posts will be subjected to technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.