Registry Clerk: Records ManagementDepartment of Social Development, Western Cape Government

Requirements

• Senior Certificate (Grade 12 or equivalent qualification).
• Competencies:
• Knowledge of the following:
• Registry duties, practices as well as the ability to capture data, and a operate computer;
• Legislative framework governing the Public Service;
• Storage and retrieval procedures in terms of the working environment;
• Understanding of the work in registry;
• Electronic records management /ECM, including scanning, indexing, filing and retrieval of records.
• Skills in the following:
• Numeracy;
• Language;
• Computer Literacy;
• Planning and organisation;
• Good verbal and written communication skills;
• Ability to operate an Electronic Records Management / ECM system;
• Scanning and electronic document handling skills;
• Attention to detail in records capturing and filing.

Duties

• Provide registry counter services;
• Handle incoming and outgoing correspondence;
• Render an effective filling and record management service;
• Operate office machines in relations to the registry function;
• Process documents for archiving disposal.

How to apply

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Enquiries

Notes from the department

• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
• Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• The selection process will be guided by the EE targets of the employing department by applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
• Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
• Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00.
• Contact the helpline at 086 137 0214.
• For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert.
• Please ensure that you submit your application before the closing date as no late applications will be considered.