Deputy Director: Information ManagementPretoria

Requirements

• A Grade 12 certificate is required coupled with a minimum National Diploma (equivalent to NQF level 6) or Bachelor’s degree (equivalent to NQF level 7) in Knowledge Management or Archival Studies or Information Management or Public Administration.
• A minimum 4 years is required of which 2 years should be at an Assistant Director level or equivalent obtained in records and information management.
• Knowledge and experience of the broader Records and information framework for government.

Duties

• Records Management Governance:
• Develop a records keeping strategy for the National Treasury in alignment with the requirements of the National Archives.
• Implement and review a Records Management Policy for the National Treasury as required.
• Develop and maintain Records Management Procedures in alignment with requirements of the different business units.
• Monitor compliance of Sub-Registries in alignment with records keeping governance and principles.
• Develop disaster recovery plan for the protection of vital and critical records within the National Treasury.
• Records Management Training and Awareness:
• Establish a competency framework to identify the skills and knowledge required by record management in support of business.
• Develop training material for the records management training programme for roll-out within the National Treasury.
• Facilitate records management training and awareness sessions within the department for registry, administrative and dedicated Sub- Registry units.
• Records Classification Systems and Recordkeeping Systems:
• Develop and maintain Records Management file plans in line with National Archives Standards.
• Advise System Administrators on operational requirements for implementation of electronic files on the Electronic Documents Records Management (EDRM) system (e-registry).
• Ensure that record files are opened and stored according to the approved file plan.
• Systematic Disposal Programme:
• Dispose of records in alignment with a written disposal authority issued by the National Archives.
• Apply the general disposal authorities on records common to all offices and for all records not covered by the general disposal authority that are in the custody of the office.
• Determine the retention periods for the non-archival records in consultation with users and ensure that non-archival records are destroyed annually.
• Monitor the disposal process and ensure that no archival records are destroyed.
• Ensure that a register of all disposal authorities issued on the records of the business unit is kept and updated.
• Implementation of Promotion of Access to Information Act (PAIA) and POPIA:
• Develop and implement PAIA Manual for the National Treasury, in consultation with internal stakeholders.
• Conduct Internal Awareness on the PAIA & POPIA.
• Attend to PAIA requests and POPIA enquiries/complains from members of the public.
• Ensure PAIA compliance within the National Treasury.
• Provide POPIA compliance support.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Effective from 7 April 2021, the National Treasury now utilises an e- Recruitment System which means all applicants must login/register to apply for positions, we only accept hand delivered/posted applications should an applicant prove that he/she tried to apply via e-Recruitment with no success and the National Treasury ICT unit was unable to assist.
• The applicant’s profile on the e-Recruitment is equivalent to the newly approved Z83, and it is the responsibility of applicants to ensure their profiles are fully completed or their applications will not be considered, as per the DPSA Practice Note.
• Certain documentation will still be required to be uploaded on the system such as copies of all qualifications including National Senior Certificate/Matric certificate, ID, etc., however these documents need not be certified at point of application, however certification will be required prior to attending the interview.
• Please note:
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• It should be noted that the National Treasury does not support the use of Artificial Intelligence (AI) in any of its recruitment and selection processes and will disqualify an application if it picks up the use of AI when completing assessments without acknowledging the source of information.
• Successful completion of the Nyukela Public Service SMS Pre- entry Programme as endorsed by the National School of Government, available as an online course on https://www.thensg.gov.za/training- course/sms-pre-entry-programme/, prior to finalisation of appointment, is a requirement for all SMS positions.
• All shortlisted candidates for SMS posts will be subjected to technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• All qualifications, criminal and SA citizenship checks will be conducted on all short-listed candidates and, where applicable, additional checks will be conducted in line with the new DPSA Directive effective 01 April 2024.
• Please note that by responding to our advertisement/s, you consent to the collection, processing, and storing of your Personal Information for internal HR processes in accordance with the Protection of Personal Information Act (POPIA), Act No.
• 4 of 2013.
• In the event that your application is unsuccessful, the Department will retain your personal information only for audit purposes as required by policies, only for a specific period, of which the submitted documents will then be destroyed as legislated in the National Archives Act.
• It is the applicant’s responsibility to have all their foreign qualifications (this includes O and A level certificates) evaluated by the South African Qualifications Authority (SAQA), at your own expense.
• Upon appointment, successful candidates will be required to disclose particulars of all registrable financial interests and to sign a Performance Agreement within 3 months from date of appointment and for candidates whose appointment exceeds 12 calendar months will be appointed on probation for the period of twelve (12) calendar months excluding leave taken as prescribed by Public Service Regulation 68.
• The status of your application will be visible on the e- Recruitment system.
• However, if you have not received feedback from the National Treasury within 3 months of the closing date, please regard your application as unsuccessful.
• Note:
• The National Treasury reserves the right not to fill the below-mentioned posts, withdraw or to put on hold a position and/or to re-advertise a post.
• All queries must be submitted via email addressed to the Human Resources Recruitment Support Team on Recruitment.Enquiries@treasury.gov.za.
• Kindly note that all National Treasury adverts published/LIVE on the eRecruitment System have a closing date listed and closing time of 12h00 (Midday) on that closing date.
• The system is designed to automatically remove the advert from public view at exactly 12h00 (MIDDAY) of the said closing date for that post.
• There are no other means to submit applications post the closing date and time, if you have missed or delayed in submitting on time.