Jobs · Gauteng · Land Reform and Rural Development
Assistant Registrar of Deeds: Tracking and Information Services
Directorate: Registration And Information Services
Closes Monday 9 November 2026 at 16:00
The circular is the only authoritative source. Open the PDF at page 120 (opens in new tab)
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Assistant Registrar of Deeds post managing deeds information, client services and the Deeds Office Tracking System in Johannesburg. Suits people with deeds registry and junior management experience.
- Manage deeds information, workflow, statistics and client services, and put corrective measures in place where needed.
- Manage the complaint register, client satisfaction surveys, outreach programmes and the subpoena register.
- Must have Grade 12 and a National Diploma in Law, Deeds Registration Law, Buris, B Proc, LLB or an equivalent qualification.
- Must have 4 years' experience at junior management level in a deeds environment, and knowledge of the Deeds Registries Act.
- Based at the Office of the Registrar of Deeds, 28 Harrison Street, Marshalltown, Johannesburg.
- Apply by hand delivery during office hours, or through the link http://deedsportal.deeds.gov.za. Reference number 3/2/1/2026/311. Enquiries: Ms LR Maloka or Mr HP Nkwinika, (011) 843 8338 / 8314. The advert does not state a closing date; it says late applications will not be considered.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 120 (opens in new tab)
Requirements
- Minimum requirements:
- Applicants must be in a possession of Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or related equivalent qualification.
- 4 years’ experience at junior management level in Deeds environment.
- Through knowledge in the interpretation of Deeds Registries Act, Ordinances and other Acts.
- Computer literacy.
- Client Relations.
- The Constitution.
- Government decision making processes.
- Internal performance evaluation and reporting.
- Good governance and Batho Pele Principles.
- Diversity Management.
- Labour and Employment Legislation.
- Public Service Regulations.
- Government systems and structures.
- The political landscape of South Africa.
- Performance Management and Monitoring.
- Public Service Transformation.
- Public Finance Management Act.
Duties
- Manage deeds information.
- Manage workload, workflow, processes and standards and implement corrective measures.
- Manage statistics, exception reports and implement corrective measures.
- Manage updating of procedure manuals.
- Manage archiving of records.
- Manage the filing system of requests for information.
- Manage client relations services.
- Monitor the complaint register and draft action plan.
- Quality assure client satisfaction survey report and make recommendations.
- Manage the implementation of outreach programmes, stakeholder engagement meetings.
- Monitor implementation of action plan for public service month.
- Verify Service Delivery Improvement Plan reports.
- Manage correspondence and provide guidance to clients.
- Analyse and investigate the enquiry received.
- Provide and/or quality assure feedback to client and management.
- Certify information/judicial copies/ section 212/ affidavit and sign register.
- Manage subpoena register.
- Manage Deeds Office Tracking System (DOTS).
- Manage workload, workflow, processes and standards and implement corrective measures.
- Manage statistics, exception reports and implement corrective measures.
- Manage DRS/Deeds View profiles and implement corrective measures.
- Manage the update of procedure manual.
How to apply
Applications can be submitted by hand delivery during office hours to: Office of the Registrar of Deeds: at 28 Harrison Street, Marshalltown 2107, Johannesburg, 2001 Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted
New to the Z83 form? Read the application guide.
Enquiries
Ms LR Maloka / Mr HP Nkwinika Tel No: (011) 843 8338 / 8314
Notes from the department
EE Targets: African, Coloured, Indian and Males and African, Coloured, Indians and White Females, and Persons with disabilities.
As printed in Circular 38 of 2026 · page 120 · open the PDF (opens in new tab)
POST 38/183: ASSISTANT REGISTRAR OF DEEDS: TRACKING AND INFORMATION SERVICES REF NO: 3/2/1/2026/311 Directorate: Registration And Information Services SALARY: R932 292 per annum (Level 11), (all-inclusive package to be structured in accordance with MMS) CENTRE: Gauteng (Johannesburg) REQUIREMENTS: Minimum requirements: Applicants must be in a possession of Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or related equivalent qualification. 4 years’ experience at junior management level in Deeds environment. Through knowledge in the interpretation of Deeds Registries Act, Ordinances and other Acts. Computer literacy. Client Relations. The Constitution. Government decision making processes. Internal performance evaluation and reporting. Good governance and Batho Pele Principles. Diversity Management. Labour and Employment Legislation. Public Service Regulations. Government systems and structures. The political landscape of South Africa. Performance Management and Monitoring. Public Service Transformation. Public Finance Management Act. DUTIES: Manage deeds information. Manage workload, workflow, processes and standards and implement corrective measures. Manage statistics, exception reports and implement corrective measures. Manage updating of procedure manuals. Manage archiving of records. Manage the filing system of requests for information. Manage client relations services. Monitor the complaint register and draft action plan. Quality assure client satisfaction survey report and make recommendations. Manage the implementation of outreach programmes, stakeholder engagement meetings. Monitor implementation of action plan for public service month. Verify Service Delivery Improvement Plan reports. Manage correspondence and provide guidance to clients. Analyse and investigate the enquiry received. Provide and/or quality assure feedback to client and management. Certify information/judicial copies/ section 212/ affidavit and sign register. Manage subpoena register. Manage Deeds Office Tracking System (DOTS). Manage workload, workflow, processes and standards and implement corrective measures. Manage statistics, exception reports and implement corrective measures. Manage DRS/Deeds View profiles and implement corrective measures. Manage the update of procedure manual. ENQUIRIES: Ms LR Maloka / Mr HP Nkwinika Tel No: (011) 843 8338 / 8314 APPLICATIONS: Applications can be submitted by hand delivery during office hours to: Office of the Registrar of Deeds: at 28 Harrison Street, Marshalltown 2107, Johannesburg, 2001 Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted NOTE: EE Targets: African, Coloured, Indian and Males and African, Coloured, Indians and White Females, and Persons with disabilities.