Jobs · Limpopo · Land Reform and Rural Development
Assistant Registrar of Deeds: Examination and Sorting
Directorate: Examination, Execution and Deeds Training Services
Closes Monday 9 November 2026 at 16:00
The circular is the only authoritative source. Open the PDF at page 122 (opens in new tab)
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Assistant Registrar of Deeds in Polokwane. Checks, examines and signs deeds and documents, and handles legal hearings and court reports. Suits people with a law qualification and deeds experience.
- Main duties: check deeds and documents for registrability, sign registrable deeds, reject deeds that cannot be registered, and manage the execution and distribution of deeds.
- Also: give hearings and rulings to conveyancers, write reports to court, and update the deeds practice manual, legislation and circulars.
- Must have Grade 12 and a National Diploma in Law, Deeds Registration Law, Buris, B Proc or LLB, or an equivalent qualification.
- Must have 4 years' experience at junior management level in a deeds environment.
- Must know and apply the Deeds Registries Act, Sectional Titles Act and other listed legislation, and have strong communication and project management skills.
- Based in Polokwane, Limpopo. Salary is R932 292 per year (Level 11), with an all-inclusive package structured under MMS.
- Applications: hand deliver during office hours to 101 Dorp St, Polokwane Central, or apply online at http://deedsportal.deeds.gov.za. Late applications will not be considered.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 122 (opens in new tab)
Requirements
- Minimum requirements:
- Applicants must be in a possession of Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or relevant equivalent qualifications.
- 4 years’ experience at junior management level in Deeds environment.
- Extensive and proven ability in knowing, interpreting, and applying various legislation and Acts pertaining to registration of Deeds including (but not limited to):
- Deeds Registries Act, Sectional Titles Act, Ordinances, Proclamations, Case Law, Common Law.
- Ability to address a professional audience comfortably.
- Ability to convey knowledge to others.
- Planning and execution skills.
- Communication skills.
- Project Management skills.
Duties
- Monitor examination of deeds and documents.
- Check deeds and documents for registrability and take corrective measures.
- Grant hearing to Conveyancers, make ruling and provide guidance.
- Provide inputs for the update of deeds practice manual, legislation, and draft circulars.
- Report on examination team performance, standards, and turnaround times.
- Update acts, manuals, and circulars.
- Execute deeds.
- Validate that appointed appearer has signed execution clause / request for registration.
- Verify validity date of relevant certificates.
- Sign all deeds and documents that are registrable.
- Report problems with regard to execution of deeds, to ARD / DROD in charge of execution.
- Draft reports to court.
- Receive the notice of motions and all supporting documents.
- Peruse notices of motions and supporting documents.
- Research the facts there in.
- Compile a report to court and attach all relevant documents.
- Manage the execution of deeds and documents.
- Attend to the requests for late and expedited execution of deeds and arrange for final black booking.
- Notify conveyancers regarding problems encountered on deeds at execution and provide guidance.
- Monitor execution register for Conveyancers.
- Reject deeds that are not registrable.
- Attend to simultaneous registration with other offices.
- Manage distribution of deeds.
- Verify the information on the distribution list with actual deeds batches and spot-check.
- Verify returned deeds against distribution list and initiate corrective measures.
- Manage statistics, exception reports and implement corrective measures.
- Prevent and address backlogs.
- Attend to queries relating to deeds on the system.
- Authorize request for withdrawal of deeds.
- Manage the update procedure manual.
How to apply
Applications can be submitted by hand delivered during office hours to: Office of the Registrar of Deeds, Limpopo at 101 Dorp St, Polokwane Central, Polokwane, 0700. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted
New to the Z83 form? Read the application guide.
Enquiries
Ms Maropeng Mobe/ Mr Eliot Nyamandi Tel No: (015) 495 1976
Notes from the department
EE Targets: Coloured, Indian and White Males, and African, Coloured, Indian and White Females, and Persons with Disabilities.
As printed in Circular 38 of 2026 · page 122 · open the PDF (opens in new tab)
POST 38/185: ASSISTANT REGISTRAR OF DEEDS: EXAMINATION AND SORTING REF NO: 3/1/1/1/2026/314 Directorate: Examination, Execution and Deeds Training Services SALARY: R932 292 per annum (Level 11), (all-inclusive package to be structured in accordance with MMS) CENTRE: Limpopo (Polokwane) REQUIREMENTS: Minimum requirements: Applicants must be in a possession of Grade 12 Certificate and National Diploma in Law / National Diploma Deeds Registration Law / Buris / B Proc / LLB or relevant equivalent qualifications. 4 years’ experience at junior management level in Deeds environment. Extensive and proven ability in knowing, interpreting, and applying various legislation and Acts pertaining to registration of Deeds including (but not limited to): Deeds Registries Act, Sectional Titles Act, Ordinances, Proclamations, Case Law, Common Law. Ability to address a professional audience comfortably. Ability to convey knowledge to others. Planning and execution skills. Communication skills. Project Management skills. DUTIES: Monitor examination of deeds and documents. Check deeds and documents for registrability and take corrective measures. Grant hearing to Conveyancers, make ruling and provide guidance. Provide inputs for the update of deeds practice manual, legislation, and draft circulars. Report on examination team performance, standards, and turnaround times. Update acts, manuals, and circulars. Execute deeds. Validate that appointed appearer has signed execution clause / request for registration. Verify validity date of relevant certificates. Sign all deeds and documents that are registrable. Report problems with regard to execution of deeds, to ARD / DROD in charge of execution. Draft reports to court. Receive the notice of motions and all supporting documents. Peruse notices of motions and supporting documents. Research the facts there in. Compile a report to court and attach all relevant documents. Manage the execution of deeds and documents. Attend to the requests for late and expedited execution of deeds and arrange for final black booking. Notify conveyancers regarding problems encountered on deeds at execution and provide guidance. Monitor execution register for Conveyancers. Reject deeds that are not registrable. Attend to simultaneous registration with other offices. Manage distribution of deeds. Verify the information on the distribution list with actual deeds batches and spot-check. Verify returned deeds against distribution list and initiate corrective measures. Manage statistics, exception reports and implement corrective measures. Prevent and address backlogs. Attend to queries relating to deeds on the system. Authorize request for withdrawal of deeds. Manage the update procedure manual. ENQUIRIES: Ms Maropeng Mobe/ Mr Eliot Nyamandi Tel No: (015) 495 1976 APPLICATIONS: Applications can be submitted by hand delivered during office hours to: Office of the Registrar of Deeds, Limpopo at 101 Dorp St, Polokwane Central, Polokwane, 0700. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted NOTE: EE Targets: Coloured, Indian and White Males, and African, Coloured, Indian and White Females, and Persons with Disabilities.