Administrative Officer: Systems and TechnologyWestern Cape Mobility Department, Western Cape Government

Requirements

• An appropriate 3-year tertiary qualification (National Diploma/B-Degree or higher qualification) at NQF Level 6;
• A minimum of 1 year experience in an administrative support working environment;
• A valid (Code B or higher) driving licence.
• NB:
• People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.
• Competencies:
• Knowledge of the following:
• Manage the operational functioning of the Department in accordance with organisational and management practices and policies; manage financial monitoring and reporting processes, including budget monitoring instruments, approved post lists and expenditure commitment reports; perform general office administration and database management; operate and manage general support systems, including BAS, MY TRACK, My Content and LOGIS; manage information and records; perform administrative procedures and processes; use computer-based information systems effectively; support ICT governance, audit and assurance processes relating to departmental systems and reporting; coordinate committee and governance support processes, including the preparation of documentation, maintenance of registers and compilation of audit support packs;
• Skills: perform numeracy and literacy functions; use computer systems effectively; communicate effectively in the required language; provide basic project coordination support; perform basic financial and audit administration; coordinate and track administrative activities; control records and documents;
• Other: apply analytical thinking; resolve conflicts; monitor, evaluate and report on activities; solve problems; conduct research; communicate effectively; interpret information; plan and organise activities; make sound decisions; promote innovation; build and maintain professional networks; work effectively under pressure; work irregular hours when required; meet tight deadlines.

Duties

• Render line administrative support services;
• Co-ordinate ICT activities and maintain the relevant systems;
• Provide support to the Sub-Directorate for supply chain management;
• Render advice and liaise with regard to administrative matters.

How to apply

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Enquiries

Notes from the department

• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
• Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• The selection process will be guided by the EE targets of the employing department by applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
• Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
• Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00.
• Contact the helpline at 086 137 0214.
• For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert.
• Please ensure that you submit your application before the closing date as no late applications will be considered.