Administrative Officer: Labour Relations Management

Requirements

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Public Administration/ Management or related qualification.
• Extensive experience in administration within the labour relations environment and a valid Drivers’ license.
• Knowledge of government procurement processes and systems.
• Knowledge of Government regulatory framework, Minimum Information Security Standards (MISS) Act, Public Finance Management, Public Service Regulations, Public Service Act, National Minimum Information Requirement, Regulations of the National Archives and records Service of South Africa Act and related records management processes.
• Skills:
• Effective communication (verbal and written), Report writing, Computer literacy, Basic numeracy, Statistical analysis, Interpersonal and diplomacy skills, Analytical, Problem-solving skills, Interpretation skills.
• Personal Attributes:
• People orientated, High level of reliability, Hardworking, Resourceful, Self-motivated, Trustworthy, Multilingual.

Duties

• Provide effective management of documents, Receive, register and allocate reference number to the received correspondence.
• Scrutinise routine submissions/ reports and make notes and/or recommendations for the manager.
• Make follow up on referred correspondence/submission.
• Dispatch all correspondences.
• Renders administrative support services.
• Ensure the safekeeping of all documentation in the office in line with relevant legislation and policies.
• Obtains inputs, collates and compiles reports, e.g. progress reports, monthly reports and management reports.
• Collect, analyse and collate information requested by the manager.
• Ensure that travel arrangements are well coordinated.
• Manage the leave register and telephone accounts for the unit.
• Provides support to manager regarding meetings, scrutinise documents to determine actions/information/other documents required for meetings.
• Collect and compile all necessary documents for the meetings.
• Record minutes/decision and communicates to relevant role-players, follow-up on progress made.
• Coordinates logistical arrangement for meetings when required.
• Ensures effective and efficient management of the records, Maintain the Labour Relations register of received correspondences.
• Maintain copies of all documents produced, prior to dispatching.
• Maintain an effective and well- structured filling systems.
• Ensure classification of information, office procurement needs and payment of service providers.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only.
• Candidates are not required to submit certified copies of qualifications and related documents on application.
• Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months.
• Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified.
• Further take note of the following on completion of Z83 application form:
• PART A and PART B must be fully completed.
• PART C - PART G:
• Noting that there is a limited space provided applicants may refer to CV or indicate.
• This will be acceptable as long as the CV has been attached and provides the required information.
• Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant.
• Failure to comply with the above instructions may result in an application being disqualified.
• Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for.
• Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only.
• Applications will be received via post/courier services, hand deliveries or email.
• Late applications will not be considered.
• Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively.
• Shortlisted candidates must be willing to undergo normal vetting and verification processes.
• Note:
• It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA.
• Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only.
• Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful.
• Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG).
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• Note:
• For emailed applications, please submit a single PDF document or one attachment per application to the email address designated on the specific position.
• Kindly note that the emailed applications and attachments should not exceed 15MB.
• It remains the candidate’s responsibility to ensure that their application is successfully submitted using the required single pdf document.
• Encrypted document will not be accepted.
• All though an email application option is available, applicants are encouraged to hand deliver their application.
• Important:
• Applicants must submit a separate application for each post applied for, clearly indicating the correct reference number and post title on each application.
• Applicants who apply for more than one post must submit a separate application for each post.
• Failure to comply with this requirement may result in the application not being considered.