Administration Officer

Requirements

• Grade 12/matric.
• Three-year experience in Administration/Auxilia services or relevant field.
• No criminal record or any cases pending against you.
• A valid code 08/10 driver’s licence Knowledge and Skills:
• Planning, Organising, Customer service, Service delivery, Communication, Computer literacy, Administration Skills, Record keeping, Inventory management.

Duties

• Assist the mana er with re ort within for the office.
• Design administrative systems for the office.
• Maintain an effective and efficient records management.
• Coordinate filing of documentation, correspondence.
• Oversee all administrative tasks in relation to Traffic Management.
• Supervise all administration staff.
• Assist the manager with report writing for the office.
• Ensures the safekeeping of all documentation are in line with relevant legislation and policies.
• Renders administrative support services- Ensures the effective of information and documents to and from the office.
• Responds to enquiries received from internal and Head Office.
• Handle the procurement of standard items like stationary, refreshments etc for the activities of the manager and the unit.
• Obtains the necessary signature on documents like procurement advice and monthly salary report.
• Scrutinizes documents to determine actions/information/other documents required for meetings.
• Collects and compiles all necessary documents for the manager to inform him/her on the contents.
• Records minutes/ decisions and communicates to relevant role- players, follow-up on progress made.
• Drafts documents as required.
• Collects, analyses and collates information requested by the unit.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must be submitted on new Z83 form, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents (effective from 01 January 2021).
• All fields in Part A to D of the Z83 form must be completed, and Part E to G noting that there is limited space provided applicants often indicate “refer” to CV or see attached, this is acceptable as long as the CV is attached and provides the required information.
• If the information is not provided in the CV, the applicant may be disqualified.
• The question related to the conditions that prevent re-appointment under Part F must be answered.
• Declaration must be completed and signed.
• The fully completed and signed new Z83 form should be accompanied by a recently updated comprehensive CV only (only shortlisted candidates will be required to submit certified copies of qualifications).
• Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA).
• Applicants who do not comply with the above requirements, as well as late applications, will not be considered.
• Failure to submit all the requested documents will result in the application not being considered.
• Correspondence will be limited to short-listed candidates only.
• If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Suitable candidates will undergo a personnel suitability check (Vetting, criminal record, citizenship, credit record checks, qualification verification, and employment verification).
• The Department of Community Safety reserves the right not to make an appointment and to use other recruitment processes.
• Candidate will be placed according to corridor coordination and the Department’s needs.
• The Department will not accept posted, emailed or hand delivered applications.
• We encourage youth, people with disability, coloured, Indian and white to apply and a confirmation of disabilities from a registered medical practitioner must be attached to the application.
• Please Note:
• Due to the large number of applications, we envisage to receive, applications will not be acknowledged.
• If you do not receive any response within 3 months, please accept that your application was unsuccessful.