Administration Clerks: State Forest ManagementWestern Cape

Requirements

• Grade 12 certificate or equivalent qualification as recognized by SAQA.
• A post-matric qualification and relevant experience in Administration will be an added advantage.
• Basic Knowledge of Public Services Regulation and PFMA.
• Knowledge of procurement processes, organizing and planning.
• Computer skills and communication skills.
• Ability to communicate with people at different levels, Ability to apply policies, Ability to work individually and in a team.
• Good interpersonal relations skills.
• Ability to work under extreme pressure.
• Ability to work with difficult people and ability to resolve conflicts.
• Be initiative and creative.
• Be responsible and have sound work ethics.

Duties

• Render general Clerical support services;
• Record, organize, store, capture and retrieve correspondence and information.
• Update registers and render administrative services.
• Handle routine enquiries, make photocopies, receive, or send emails.
• Distribute documents / packages to different stakeholders as a need arises.
• Maintain the filing system for the office.
• Type documents and / or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the office.
• Provide supply Chain Clerical support services within the component;
• Liaise with internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotation, complete procurement forms for the purchasing of standard office items.
• Keep and maintain asset register of the component.
• Provide logistical support services.
• Keep and maintain leave registers, personnel records and attendance register for the office.
• Facilitate bookings for travelling and accommodation.
• Provide financial administration support services in the component, Capture and update expenditure.
• Verify correctness of Facilitate procurement of goods and services.
• Subsistence and travel claims of officials, vehicle documents and submit to managers for approval.
• Handle telephone accounts and petty cash for the estate and regional office.

How to apply

For attention: Human Resource Management

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Enquiries

Notes from the department

• Interested applicants must submit their applications via the above link.
• Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references.
• Failure to complete or disclose all required information will automatically disqualify the applicant.
• No late applications will be accepted.
• Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA).
• The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer.
• Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan.
• Persons with disabilities are encouraged to apply.
• Correspondence will be limited to successful candidates only.
• Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to:
• Criminal records;
• Citizenship status;
• Credit worthiness;
• Previous employment (reference checks); and Qualification verification.
• Short-listed candidates will be expected to avail themselves at the Department’s convenience.
• Entry level requirements for SMS posts:
• In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre- Entry Programme as endorsed by the National School of Government (NSG) prior to appointment.
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre- entryprogramme.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity in compliance with the DPSA Directive on the implementation of competency-based assessments.
• Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract.
• The Department reserves the right not to make an appointment.
• If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful.
• By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013.