Visitors Committee Coordinating Officer – Vcco

Requirements

• Applicants must be in possession of a Senior Certificate/Grade 12, Degree/National Diploma in Public Administration/Public Management/Office Management or equivalent qualification at NQF 6 as recognised by SAQA.
• A minimum of 5 years’ experience in the Justice Cluster and a minimum of 2 years’ supervisory experience.
• Valid Driver’s License.
• Knowledge of the Public Finance Management Act, Public Service Act and Regulations and National Treasury Regulations.
• Skills and competencies: computer literacy (MS Office, Excel and PowerPoint), sound interpersonal relations, communication skills (verbal and written), planning and organisational skills, ability to work under pressure and independently and as part of a team, willingness to work extra hours, problem solving and leadership skills, attention to detail and good conflict resolution skills.

Duties

• The successful candidate will be responsible for providing management, supervision and control of Independent Correctional Centre Visitors within the region.
• Coordinate and monitor ICCV activities, allocate work, review reports, monitor attendance and performance and facilitate induction and training arrangements.
• Manage complaints, including general, urgent and mandatory complaints, ensure proper recording and escalation of matters and follow up on outstanding responses.
• Coordinate Visitors’ Committee and stakeholder engagement meetings, prepare agendas, compile minutes and track implementation of resolutions.
• Conduct performance evaluations, compile statistical and management reports, maintain records and registers, provide administrative support to regional oversight activities and liaise with correctional centres, ICCVs, Visitors’ Committees and internal stakeholders to support effective oversight.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• All attachments for online application must include an application form Z83 and CV only, in PDF and as one (1) document or attachment and saved with surname and initials.
• JPEG (picture/snapshot) applications will not be accepted.
• Failure to do so will result in your application being disqualified.
• Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents.
• Received applications using the incorrect application for employment (old Z83) will not be considered.
• Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initialled and signed by the applicant as instructed below.
• Failure to fully complete, initial and sign the Z83 form will lead to disqualification of the application during the selection process.
• All applications must reach the Judicial Inspectorate for Correctional Services (JICS) on/or before the closing date and time.
• JICS cannot be held responsible for server delays.
• Applications submitted in any other way other than the published link or hand delivery will be treated as invalid.
• All fields of Section A, B, C and D of the Z83 must be completed in full.
• Section E, F, G (Due to the limited space on the Z83, it is acceptable for applicants to indicate “refer to CV” or “see attached”.
• However, the question related to conditions that prevent re- appointment under Part “F” must be answered and the declaration signed.
• Only an updated comprehensive CV (with detailed previous experience, if any) and a completed and signed new Z83 application form is required.
• Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert.
• Non- RSA Citizens/Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA) (only when shortlisted).
• Applicants who do not comply with the abovementioned instructions/requirements, as well as applications received late will not be considered.
• Failure to submit all the requested documents will result in the application not being considered.
• Correspondence will be limited to shortlisted candidates only.
• All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidate’s suitability based on the posts’ technical and generic requirements.
• Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification).
• Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA).
• Your information will be used for the sole purpose of this application and will not be shared with third parties without prior consent unless required by law.
• Due to the large number of responses anticipated, correspondence will be limited to short-listed candidates only.
• If you have not been contacted within three months of the closing date of the advertisement, please accept that your application has been unsuccessful.
• The JICS reserves the right not to make any appointment(s) to the below advertised post(s).
• The successful candidate will be required to enter into an employment contract and a performance agreement.
• All costs associated with an application will be borne by the applicant.
• The appointment will be made according to the Public Service Act of 1994.
• All shortlisted candidates, including the SMS, shall undertake two pre- entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.