Jobs · Gauteng · Basic Education
Senior Secretary
Branch: Social Mobilisation and Support Services Chief Directorate: Care and Support in Schools Directorate: Psychosocial Support
Closes Friday 6 November 2026
The circular is the only authoritative source. Open the PDF at page 8 (opens in new tab)
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Senior Secretary in the Department of Basic Education's Psychosocial Support directorate, Pretoria. Gives diary, office and admin support to the Director. Suits a matric holder with strong Microsoft O
- Main duties: manage the Director's diary, screen calls and correspondence, draft documents, and coordinate meetings.
- Also: take minutes, keep filing and records systems, arrange travel and accommodation, and liaise with stakeholders.
- Must have a Senior Certificate or equivalent.
- Must know Microsoft Word, Excel, PowerPoint, Outlook and Teams well.
- Must be able to work under pressure, keep information confidential, and handle many tasks at once.
- Based in Pretoria. Salary is R280 278 per year (Level 06).
- The successful candidate must sign a yearly performance agreement, disclose financial interests yearly, and pass a security clearance. No closing date or documents to submit are stated in the text.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 8 (opens in new tab)
Requirements
- The applicant must be in possession of a Senior Certificate or equivalent;
- One (1) year relevant experience in rendering secretarial or administrative support services to senior management will serve as an added advantage;
- Knowledge of administrative and clerical procedures, departmental policies and public service regulatory frameworks;
- Ability to work under pressure, maintain confidentiality and manage multiple tasks;
- Good verbal and written communication skills, interpersonal relations, organisational and planning skills, telephone etiquette, record management, minute-taking and report writing skills;
- Sound knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook and Teams);
- A valid driver’s licence will be an added advantage.
Duties
- The successful candidate will be responsible for providing secretarial and administrative support services to the Director:
- Psychosocial Support;
- Managing the diary of the Director by scheduling meetings, appointments and events;
- Receiving, screening and direct telephone calls and correspondence;
- Drafting routing correspondence, submissions, reports and presentations;
- Coordinating meetings, prepare agendas, take minutes and follow up on resolutions;
- Managing incoming and outgoing documents and ensure proper filing and records management systems are maintained in line with departmental policies and the National Archives and Records Service requirements;
- Arranging travel and accommodation for the Director and process related claims;
- Maintaining logistical and administrative support workshops, meetings and stakeholder engagement;
- Maintaining office supplies and ensuring the efficient functioning of the office;
- Liaising with internal and external stakeholders on behalf of the Director.
How to apply
Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria or you can email your application HR@dbe.gov.za in PDF format. Please visit the Department of Education’s website at www.education.gov.za
For attention:Ms N Monyela/ Mr M Segowa
New to the Z83 form? Read the application guide.
Enquiries
Ms N Monyela Tel No: (012) 357 3294/ Mr M Segowa Tel No: (012) 357 4291
Notes from the department
The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.
As printed in Circular 38 of 2026 · page 8 · open the PDF (opens in new tab)
POST 38/06: SENIOR SECRETARY REF NO: DBE/78/2026 Branch: Social Mobilisation and Support Services Chief Directorate: Care and Support in Schools Directorate: Psychosocial Support SALARY: R280 278 per annum (Level 06) CENTRE: Pretoria REQUIREMENTS: The applicant must be in possession of a Senior Certificate or equivalent; One (1) year relevant experience in rendering secretarial or administrative support services to senior management will serve as an added advantage; Knowledge of administrative and clerical procedures, departmental policies and public service regulatory frameworks; Ability to work under pressure, maintain confidentiality and manage multiple tasks; Good verbal and written communication skills, interpersonal relations, organisational and planning skills, telephone etiquette, record management, minute-taking and report writing skills; Sound knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Outlook and Teams); A valid driver’s licence will be an added advantage. DUTIES: The successful candidate will be responsible for providing secretarial and administrative support services to the Director: Psychosocial Support; Managing the diary of the Director by scheduling meetings, appointments and events; Receiving, screening and direct telephone calls and correspondence; Drafting routing correspondence, submissions, reports and presentations; Coordinating meetings, prepare agendas, take minutes and follow up on resolutions; Managing incoming and outgoing documents and ensure proper filing and records management systems are maintained in line with departmental policies and the National Archives and Records Service requirements; Arranging travel and accommodation for the Director and process related claims; Maintaining logistical and administrative support workshops, meetings and stakeholder engagement; Maintaining office supplies and ensuring the efficient functioning of the office; Liaising with internal and external stakeholders on behalf of the Director. ENQUIRIES: Ms N Monyela Tel No: (012) 357 3294/ Mr M Segowa Tel No: (012) 357 4291 NOTE: The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.