Jobs · Gauteng · Basic Education
Assistant Director: Bids and Contract Administration
Branch: Finance and Administration Chief Directorate: Financial Management Services Directorate: Supply Chain Management
Closes Friday 6 November 2026
The circular is the only authoritative source. Open the PDF at page 8 (opens in new tab)
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Assistant Director post managing bids and contract administration in Supply Chain Management at the Department of Basic Education. Suits people with supply chain experience at supervisory level.
- Manage the acquisition process and advise at Bid Specification and Bid Evaluation Committee meetings.
- Provide secretariat support to the Bid Specification, Bid Evaluation and Bid Adjudication Committees.
- Coordinate and monitor contracts, keep proper records, and make sure suppliers are paid within 30 days.
- Must have a three-year relevant post matric qualification (NQF level 6) or equivalent, and at least three years' supervisory experience in Supply Chain Management.
- Must have experience in bids management and acquisition management, and knowledge of procurement policies and legislation.
- Based in Pretoria. Enquiries: Ms N Monyela (012) 357 3294 or Mr M Segowa (012) 357 4291. Reference DBE/77/2026. The closing date is not stated in the text.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 8 (opens in new tab)
Requirements
- The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Public Administration, Supply Chain Management, Procurement, Logistics;
- A Minimum of three (3) years relevant experience in Supply Chain Management at supervisory level;
- Experience in Bids Management and Acquisition Management;
- Knowledge of procurement policies, regulations and relevant legislations governing the Bids Administration and Acquisitions Management;
- Communication skills (Verbal and Written), Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook );
- Ability to work as a team;
- Good interpersonal relations;
- Ability to solve problems;
- Attention to details and excellent numeric skills.
Duties
- The successful candidate will be responsible for managing the Acquisition process effectively;
- Attending and advising during the Bid Specification Committee (BSC) or Bid Evaluation Committee (BEC) meetings;
- Attending and responding to the audit findings;
- Providing secretariat function and support to the BSC and BEC;
- Compiling submissions after the BAC has made recommendations to the Director General;
- Compiling the bid committees reports;
- Compiling the monthly reports;
- Administering contracts’ compliance;
- Assisting the Deputy Director by providing Secretariat function and support to the Bid Adjudication Committee (BAC);
- Drafting letters to Bidders informing them about the outcome of the bid after the finalisation of the bidding process;
- Facilitating the finalisation of the contracts/SLA in consultation with Legal Services;
- Facilitating and ensuring that payments of Suppliers Service Providers are done within 30 days;
- Notifying the Suppliers Service providers/ Contractors regularly on the status or expiry of contracts;
- Updating the Commitment Register when payments are processed;
- Coordinating and monitoring the Contracts;
- Ensuring proper record keeping of all contracts and relevant documentations;
- Reviewing modifications, extensions and contract close-out documents for further action;
- Performing any other work as related duties by the managers.
- Ensuring performance development and performance management of staff.
How to apply
Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria or you can email your application HR@dbe.gov.za in PDF format. Please visit the Department of Education’s website at www.education.gov.za
For attention:Ms N Monyela/ Mr M Segowa
New to the Z83 form? Read the application guide.
Enquiries
Ms N Monyela Tel No: (012) 357 3294/ Mr M Segowa Tel No: (012) 357 4291
Notes from the department
The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.
As printed in Circular 38 of 2026 · page 8 · open the PDF (opens in new tab)
POST 38/05: ASSISTANT DIRECTOR: BIDS AND CONTRACT ADMINISTRATION REF NO: DBE/77/2026 Branch: Finance and Administration Chief Directorate: Financial Management Services Directorate: Supply Chain Management SALARY: R487 197 per annum (Level 09) CENTRE: Pretoria REQUIREMENTS: The applicant must be in possession of a three (3) year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Public Administration, Supply Chain Management, Procurement, Logistics; A Minimum of three (3) years relevant experience in Supply Chain Management at supervisory level; Experience in Bids Management and Acquisition Management; Knowledge of procurement policies, regulations and relevant legislations governing the Bids Administration and Acquisitions Management; Communication skills (Verbal and Written), Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook ); Ability to work as a team; Good interpersonal relations; Ability to solve problems; Attention to details and excellent numeric skills. DUTIES: The successful candidate will be responsible for managing the Acquisition process effectively; Attending and advising during the Bid Specification Committee (BSC) or Bid Evaluation Committee (BEC) meetings; Attending and responding to the audit findings; Providing secretariat function and support to the BSC and BEC; Compiling submissions after the BAC has made recommendations to the Director General; Compiling the bid committees reports; Compiling the monthly reports; Administering contracts’ compliance; Assisting the Deputy Director by providing Secretariat function and support to the Bid Adjudication Committee (BAC); Drafting letters to Bidders informing them about the outcome of the bid after the finalisation of the bidding process; Facilitating the finalisation of the contracts/SLA in consultation with Legal Services; Facilitating and ensuring that payments of Suppliers Service Providers are done within 30 days; Notifying the Suppliers Service providers/ Contractors regularly on the status or expiry of contracts; Updating the Commitment Register when payments are processed; Coordinating and monitoring the Contracts; Ensuring proper record keeping of all contracts and relevant documentations; Reviewing modifications, extensions and contract close-out documents for further action; Performing any other work as related duties by the managers. Ensuring performance development and performance management of staff. ENQUIRIES: Ms N Monyela Tel No: (012) 357 3294/ Mr M Segowa Tel No: (012) 357 4291 NOTE: The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.