Senior Provisioning Administrative Officer: Demand & Acquisition Management

Requirements

• Grade 12 plus an appropriate qualification at NQF 6 in Financial Management / SCM / Procurement Management / Logistic or equivalent qualification in the relevant field or area as recognised by SAQA.
• A minimum of 2-3 years relevant experience.
• Valid motor vehicle driver’s licence (with the exception of persons with disabilities).
• Knowledge and Skills:
• Knowledge of Public Service Regulations, Acts, policies and procedures.
• Knowledge of Public Finance Management Act (PFMA).
• Good communication and listening skills, Good interpersonal relationship, Government financial systems (e.g., BAS and LOGIS).
• Ability to handle pressure.
• Conflict management.
• Policy analysis and interpretation skills.
• Report writing skills.
• Problem analysis and analytical thinking.
• Honesty and confidentiality, customer care skills.

Duties

• Facilitate the requisition of quotations.
• Receive approved specifications / Terms of References (TORs) for advertisement of bids and invitation of quotations.
• Issue out requests for quotations.
• Closing of the bids and price quotations.
• Record bids & quotations in the receipt registers and compilation of the checklists.
• Facilitate bid specification and evaluation processes.
• Compile the appointment letters for bid evaluation and specification committee members.
• Serve as the secretariat of the bid evaluation and specification committees.
• Facilitate compliance with SCM prescripts.
• Facilitate departmental supplier database or CSD (Central Supplier Database) interface.
• Request quotations from suppliers.
• Receive, evaluate and adjudicate quotations.
• Supervise the subordinates.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• The following must be considered in relation to the completion of the Z83 by applicants:
• All the fields in Part A, Part C and Part D must be completed.
• In Part B, all fields should be completed in full except the following:
• South African applicants need not provide passport numbers.
• If an applicant responded “No” to the question “Are you conducting business with the State or are you a Director of a Public or Private company conducting business with the State? Then it is acceptable for an applicant to indicate not applicable or leave blank to the question.
• If yes (provide detail), “In the event that you are employed in the Public Service, will you immediately relinquish such business interest?”.
• Applicants may leave the following question blank if they are not in possession of such: “If your profession or occupation requires official registration, provide date and particulars of registration”.
• Noting there is limited space provided for Part E,F & G, applicants often indicate “refer to Curriculum Vitae (CV) or see attached”, this is acceptable as long as the CV has been attached and provides the required information.
• If the information is not provided in the CV, the applicant may be disqualified.
• It must be noted that a CV is an extension of the application of employment Z83, and applicants are accountable for the information that is provided therein.
• The questions related to conditions that prevent re-appointment under Part F must be answered.
• Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation.
• Applicants are not required to submit certified copies of educational qualifications, academic records, Identity documents and a valid motor vehicle driver’s license (where required) but must submit a duly completed Z83 application for employment form, and a detailed CV.
• Copies of educational qualifications, academic records, Identity documents and a valid motor vehicle driver’s license (where required) will only be submitted by shortlisted candidates to HR on or before the day of the interview.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an integrity [ethical conduct] assessment as per Directive on Human Resource Management and Development for Public Service Professionalization effective from 01 April 2024.The successful candidate will be subjected to security clearance [Vetting] as per the Directive on Human Resource Management and Development for Public Service Professionalization effective from 01 April 2024.Suitable candidates will be subjected to a personnel suitability checks(criminal record, citizenship, credit record checks, qualification verification and employment verification).Please note by responding to the advertisement, you consent to the collection, processing, storing of your Personal Information in accordance with the Protection of Personal Information Act(POPIA).
• Your information will be used solely for the purpose of this promotion and will not be shared with third parties’ prior consent unless required by law.
• Applicants are encouraged to comply with Practice note on the Z83 application for employment and other related matters, DPSA Circular 19 of 2022 and Clarification regarding the completion of Z83 application, DPSA circular 3 of 2025.The Department reserves the right NOT to make any appointment to the posts advertised.
• The employment decision shall among other determination be informed by the Employment Equity Plan of the Department.
• Candidates who applied before for the re-advertised vacant post are encouraged to re-apply.
• The Limpopo Department of Social Development is an equal opportunity and Affirmative Action Employer.
• Designated race groups, females and People with disabilities remain our target and are encouraged to apply.
• Correspondence will be entered into with short-listed candidates only due to a large number of applications we envisage to receive, if you have not heard from the Department within ninety (90) day from the closing date, consider your application unsuccessful.
• However, Faxed applications will not be considered.
• Recognition of experience on appointment will be considered for Social Service Professions in line with Occupational Dispensation prescripts.
• Please note:
• Due to austerity measure, the department will not carry any related costs (transport, accommodation, and meals) for candidates attending interviews.