Senior Administration Clerk: Contract Administration

Requirements

• NQF 4 (Grade 12).
• Knowledge of PASTEL and BAS systems.
• Computer Knowledge and be able to use Microsoft Word, Excel and PowerPoint.
• Driver’s License.

Duties

• Render general clerical support.
• Monitor and reconcile debtors register and PASTEL to ensure correct monthly rental invoicing.
• Capturing monthly rental invoices on the system in line with the signed lease agreements.
• Request BAS report on a weekly basis to confirm payments received.
• Allocation of Cash Receipts on Pastel system as reflected on BAS report.
• Compiling debtor’s reconciliations between Pastel and BAS based on payments received.
• Follow up on outstanding debt in terms of the approved Debtors Management and Write Off of Debt Policy.
• Liaising with the relevant salary sections to ensure that all PERSAL deductions are correctly implemented in line with signed stop orders.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Effective from 01 April 2026, the Department of Public Works and Infrastructure now utilises an e-Recruitment System which means all applicants must login/register (https://systems.fshealth.gov.za/e-Recruitment/Login) to apply for positions, we only accept hand delivered/posted/emailed applications should an applicant prove that he/she tried to apply via e-Recruitment with no success and the Department of Public Works and Infrastructure ICT unit was unable to assist.
• The applicant’s profile on the e-Recruitment is equivalent to the newly approved Z83, and it is the responsibility of applicants to ensure their profiles are fully completed or their applications will not be considered, as per the DPSA Practice Note.
• Certain documentation will still be required to be uploaded on the system such as copies of all qualifications including National Senior Certificate/Matric certificate, ID, etc., however these documents need not be certified at point of application, and however certification will be required prior to attending the interview.
• Please note:
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• It should be noted that the Department of Public Works and Infrastructure does not support the use of Artificial Intelligence (AI) in any of its recruitment and selection processes and will disqualify an application if it picks up the use of AI when completing assessments without acknowledging the source of information.
• Successful completion of the Nyukela Public Service SMS Pre-entry Programme as endorsed by the National School of Government, available as an online course on https://www.thensg.gov.za/training-course/sms-pre-entry-programme/, prior to finalisation of appointment, is a requirement for all SMS positions.
• For SMS positions certain candidates may be required to undergo additional Competency Assessments.
• All qualifications, criminal and SA citizenship checks will be conducted on all short-listed candidates and, where applicable, additional checks will be conducted in line with the new DPSA Directive effective 01 April 2024.
• By submitting your application, it also means you consent to the Department of Public Works and Infrastructure processing your information for Human Resources Management purposes.
• It is the applicant’s responsibility to have all their foreign qualifications (this includes O and A level certificates) evaluated by the South African Qualifications Authority (SAQA), at your own expense.
• The status of your application will be visible on the e- Recruitment system.
• However, if you have not been contacted within 4 months of the closing date of this advertisement, please accept that your application was unsuccessful.
• Faxed or late applications will NOT be accepted.