SCM Officer: Logistics and Stores Management

Requirements

• Three-year National Diploma (NQF 6) or undergraduate bachelor’s degree (NQF 7) in Financial Management/ Supply Chain Management/ Purchasing / Logistics/ Public Administration / Finance / Accounting / Economics / Internal Audit.
• Three (3) years’ functional experience in Supply Chain Management at a public entity or government institution.
• A valid driving license.
• Computer Literacy.
• Excellent Communication Skills.
• Administration Skills.
• Interpersonal Skills.
• Organisational Skills.
• Typing and Writing Skills.
• Strong Leadership Skills.
• Basic financial recording, minute taking and report writing skills.
• Knowledge of Education Sector will be added advantage.

Duties

• Receive procurement documentation from Internal Control Unit and verify accuracy.
• Capture and authorize quotations and requisitions including verification of Goods Received Vouchers (GRV).
• Authorise purchase orders in the system.
• Analyse and generate LOGIS reports as and when required.
• Assist with the clearance of commitment and provide commitment analysis reports as and when required.
• Check submissions attained documentation according to the prescripts.
• Facilitate completion of log forms.
• Implement regulation policies and prescripts.
• Generate submission and procurement memos.
• Check alignment of requisitions with Logis regulations.
• Receive submissions from end-users.
• Check validity of the accompanying documents.
• View, capture and authorize requisitions on the system.
• Check relevant codes and procurement numbers.
• Facilitate procurement on the system.
• Receive and capture data of approved procurement submissions.
• Update and correct reflection of information on the system.
• Print reports and check status of suppliers.
• Facilitate registration of suppliers on the database (Central and Logis).
• Check required information on the quotations.
• When required, register suppliers with active numbers on both systems.
• Ensure compliance with relevant SCM legislation.
• Assist in reviewing supply chain management processes, policies and performance and make recommendations to improve the efficiency and effectiveness of the supply chain unit.
• Supervise junior or production clerks and ensure compliance measures are adhered to.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83.
• Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae.
• NB:
• Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day.
• View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team.
• Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date.
• Failure to submit all the required documents will disqualify the application.
• Correspondence will be limited to short-listed candidates only.
• If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful.
• Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification).
• All shortlisted candidates, including the SMS shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment.
• Successful candidates will also be subjected to security clearance processes.
• Where applicable, candidates will be subjected to a skills/ knowledge test.
• The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools.
• Successful candidates will be appointed on a probation period of twelve 12/24 months.
• It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender.
• The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups.
• The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served.
• (Females and People with Disabilities are also requested to apply and indicate such in their applications).
• SMS pre-entry certificate (Nyukela) must be submitted prior appointment.
• Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme.
• Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed.
• Note:
• Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews.
• Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews.