Deputy Director: Events Management

Requirements

• An appropriate recognized (3-year) undergraduate NQF level 6/7 in Events Management, Business Administration/ Management, Communications, Project Management, Public Relations or any related field as recognised by SAQA.
• 3 - 5 years at Assistant Director level in Event Coordination environment.
• Experience in Protocol, Communications and Stakeholder Coordination will be an added advantage.
• A valid driver’s license.
• Skills:
• Project Management.
• Applied Strategic Thinking.
• Applied technology.
• Budgeting and Financial Management.
• Communication and Information Management.
• Citizen Focus and Responsiveness Strategic Management.
• Develop Others.
• Financial Management.
• Diversity Management.
• Impact and Influence Networking and Building Bonds.
• Managing Interpersonal Conflicts & Resolving problems.
• Planning and Organising Team Leadership.
• Communications Problem Solving and Decision Making.
• Knowledge:
• Coordination of events.
• Legislative frameworks that govern the Public Service SASREA, Security Standards, PFMA and financial compliance expertise, Public Service Regulation, Constitution of South Africa and other relevant acts, policies and regulations.
• Understanding of service level agreements and contracts.
• Familiarity with corporate Identity (CI) and branding standards.
• Knowledge of Education Sector will be added advantage.

Duties

• Manage the development and maintenance of the event management framework and instruments.
• Manage the provision of logistical arrangements for departmental events.
• Manage formal interaction and liaison with other event role players, inclusive of security and protocol personnel.
• Manage the provisioning of advice on the design of the marketing tools.
• Coordinate research of venues, suppliers and contractors for events.
• Manage the coordination of suppliers and all event logistics.
• Manage all pre-event planning and drills.
• Oversee the dismantling and removal of event and clearance of the venue.
• Maintain high standards by ensuring that the team / section produces excellent work in terms of quality / quantity and timeliness.
• Resolve problems of motivation and control with minimum guidance from manager.
• Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities.
• Ensure timeous development and implementation of Work Plans and Personal Development Plans (PDP’s) for all subordinates.
• Manage daily employee performance and ensure timely Performance Assessments of all subordinates.
• Ensure management, maintenance and safekeeping of assets.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83.
• Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae.
• NB:
• Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day.
• View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team.
• Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date.
• Failure to submit all the required documents will disqualify the application.
• Correspondence will be limited to short-listed candidates only.
• If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful.
• Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification).
• All shortlisted candidates, including the SMS shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment.
• Successful candidates will also be subjected to security clearance processes.
• Where applicable, candidates will be subjected to a skills/ knowledge test.
• The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools.
• Successful candidates will be appointed on a probation period of twelve 12/24 months.
• It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender.
• The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups.
• The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served.
• (Females and People with Disabilities are also requested to apply and indicate such in their applications).
• SMS pre-entry certificate (Nyukela) must be submitted prior appointment.
• Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme.
• Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed.
• Note:
• Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews.
• Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews.