Registry Clerk

Requirements

Duties

• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail/files.
• Handle incoming and out coming correspondence.
• Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Render an effective filling and record management service.
• Opening and close files according to record classification system.
• Filling/storage, tracing (electronically/manually) and retrieval of documents and files.
• Complete index cards for all filles.
• Operate office machines in relation to the registry function.
• Open and maintain franking machine register.
• Frank post, record money and update register on a daily basis.
• Undertake spot checks on post to ensure no private post is included.
• Lock post in postbag for messengers to deliver to Post Office.
• Open and maintain remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in register.
• Keep daily record of amount of letters franked.
• Process documents for archiving and/disposal Electronics scanning of files sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived document.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• To apply for positions, we only accept hand delivered/posted/emailed applications should an applicant prove that he/she tried to apply via e- Recruitment with no success and the Department of Public Works and Infrastructure ICT unit was unable to assist.
• The applicant’s profile on the e- Recruitment is equivalent to the newly approved Z83, and it is the responsibility of applicants to ensure their profiles are fully completed or their applications will not be considered, as per the DPSA Practice Note.
• Certain documentation will still be required to be uploaded on the system such as copies of all qualifications including National Senior Certificate/Matric certificate, ID, etc., however these documents need not be certified at point of application, and however certification will be required prior to attending the interview.
• Please note:
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• It should be noted that the Department of Public Works and Infrastructure does not support the use of Artificial Intelligence (AI) in any of its recruitment and selection processes and will disqualify an application if it picks up the use of AI when completing assessments without acknowledging the source of information.
• Successful completion of the Nyukela Public Service SMS Pre- entry Programme as endorsed by the National School of Government, available as an online course on https://www.thensg.gov.za/training- course/sms-pre-entry-programme/, prior to finalisation of appointment, is a requirement for all SMS positions.
• For SMS positions certain candidates may be required to undergo additional Competency Assessments.
• All qualifications, criminal and SA citizenship checks will be conducted on all short-listed candidates and, where applicable, additional checks will be conducted in line with the new DPSA Directive effective 01 April 2024.
• By submitting your application, it also means you consent to the Department of Public Works and Infrastructure processing your information for Human Resources Management purposes.
• It is the applicant’s responsibility to have all their foreign qualifications (this includes O and A level certificates) evaluated by the South African Qualifications Authority (SAQA), at your own expense.
• The status of your application will be visible on the e-Recruitment system.
• However, if you have not been contacted within 4 months of the closing date of this advertisement, please accept that your application was unsuccessful.
• Faxed or late applications will NOT be accepted.
• All queries must be submitted via email addressed to Human Resource support team on e-recruitmentfsdpwi01@fswork.gov.za (no applications strictly for enquiries