Provisioning Administrative Officer: Logistics Management

Requirements

• Senior Certificate / Grade 12 or equivalent qualification plus three (3) years relevant experience in Supply Chain Management or Diploma / Degree (NQF Level 6/7) in Finance / Logistics / Procurement / Supply Chain Management / Financial / Accounting Management as recognised by SAQA.
• Knowledge and experience of provisioning administration, main focus in the following areas:
• LOGIS, Preferential Procurement Policy Framework (PPPFA), Public Finance Management Act (PFMA) and Treasury Regulations and general knowledge of Basic accounting system (BAS).
• Computer literacy.
• Sound interpersonal and communication skills (written and verbal).
• Good management and supervisory skills.
• Ability to work independently and tight deadlines.
• Valid driver’s licence will be an added advantage.

Duties

• Supervise and render demand and acquisition services.
• Supervise and undertake logistical services.
• Supervise and control the work of sub-ordinate (including training) in the supply chain management unit.
• Deal with more advanced and complicated matters pertaining to provisioning administration.
• Manage all aspects of orders such as quotations, purchase and processing of requisitions, authorization of procurement advice and guidance to all clients, chief user clerks and responsibility managers.
• Ensure compliance with departmental and Treasury Regulations.
• Evaluate and test compliance of all purchasing transactions.
• Manage all open orders.
• Deal with Human resources matters such as leave and perform development system of quarterly evaluation reports.
• Adhere to regulations and legislation pertaining supply chain management unit.
• Facilitate and administer requisitions for good and services.
• Implement internal procurement policies, regulations systems and procedures.
• Maintain procurement and provisioning systems and processes.
• Administer payment processes.
• Knowledge of BAS and LOGIS financial systems.
• Ability to work under pressure.
• Supervision of the subordinates.
• Attend and respond to audit queries.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• N.B.
• Applicants are advised to apply as early as possible to avoid disappointments.
• Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 and a detailed Curriculum Vitae.
• In order to alleviate the administration burden on HR Sections as well as considering the cost for applicants, Departments are encouraged to request certified copies of qualifications and other relevant documents from shortlisted candidates only which may be submitted to HR on or before the day of the interview following communication from the relevant HR section of the Department.
• All posts, health/engineering posts that are advertised within the Department professional registration will be required from various statutory councils for shortlisted candidates.
• A complete set of application documents should be submitted separately for every post that you wish to apply for.
• Please ensure that you clearly state the full post description and the relevant Post Reference Number on your application.
• No fax applications will be considered.
• Applicants must ensure that they fully complete and sign form Z 83, even if they are attaching a CV.
• Incomplete and/or unsigned applications will not be considered.
• If you are currently in service, please indicate your PERSAL number at the top of form Z83.
• Due to ongoing internal processes, the Department reserves the right to withdraw any post at any time.
• The Department reserves the right to verify the qualifications of every recommended candidate prior to the issuing of an offer of appointment.
• All short-listed candidates will be subject to a vetting process prior to appointment.
• If no response is received from the Mpumalanga Department of Health within 90 days after the closing date of the advertisement, applicants must assume that their application was not successful.
• Please quote the correct references when applying and where possible the station / centre where the post is. www.mpuhealth.gov.za Only Online Applications will be accepted.
• NB:
• Candidates who are not contacted within 90 DAYS after the closing date must consider their applications as having been unsuccessful.
• Please note the department reserves the right to amend / review / withdraw the advertised posts if by so doing, the best interest of the department will be well served.
• (People with disabilities are also requested to apply and indicate such in their applications) All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.