Personal Assistant to Chief Director: SCM, Client Support and Director: SCM, Policy Norms and Standards

Requirements

• Matric + Secretarial Diploma or equivalent qualification.
• 3 – 5 years’ experience in office management or similar role.
• Language skills and the ability to communicate well with people at different levels and from different backgrounds.
• Good telephone etiquette.
• Computer literacy.
• Knowledge of Public Service Act and regulations.

Duties

• To render secretariat support services to the Provincial Supply Chain Management.
• Provides a secretarial/receptionist support service to the DDG/Chief Director/Director(s):
• Renders administrative support services.
• Provides support to managers regarding meetings.
• Support the manager with the administration of the manager’s budget.
• Studies the relevant Public, Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications should be submitted online and must be accompanied by a recently updated CV specifying all experience indicating the respective dates (MM/YY) as well as indicating three reference persons with the following information: name and contact number(s), email address and an indication of the capacity in which the reference is known to the candidate.
• Pre-entry SMS certificate is compulsory for SMS appointments.
• To access the SMS pre-entry certificate course and for further details, please click on the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/.
• For more information regarding the course please visit the NSG website: www.thensg.gov.za Only shortlisted candidates will be required to submit certified documents on or before the interview date following communication from HR.
• Suitable candidates will be subjected to Personnel Suitability Checks (criminal record, citizen, credit record checks, qualification, and employment verification).
• Confirmation of final appointment will be subject to a positive security clearance.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• Failure to submit all the requested documents will result in the application not being considered.
• The persons appointed to this position will be subjected to a security clearance.
• All shortlisted candidates for SMS posts will be subjected to technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise, and the other will be an Integrity (Ethical Conduct) Assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Gauteng Provincial Treasury (GPT) reserves the right to utilise practical exercises / tests for non-SMS positions and during the recruitment process (candidates who are shortlisted will be informed accordingly) to determine the suitability of candidates for the post(s).
• GPT also reserves the right to cancel the filling / not to fill a vacancy that was advertised during any stage of the recruitment process.