Jobs · Western Cape · Local Government
Personal Assistant: HOD Support
Closes Monday 9 November 2026
The circular is the only authoritative source. Open the PDF at page 223 (opens in new tab)
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Personal assistant providing secretarial, administrative and budget support to a Head of Department in the Western Cape Department of Local Government. Suits people with at least 3 years of management
- Provide secretarial and receptionist support to the manager.
- Provide administrative support, including support for meetings.
- Help the manager with the administration of the manager's budget.
- Study Public Service and departmental rules and policies, and make sure they are understood.
- Must have Grade 12 plus an accredited secretarial or administrative qualification at NQF level 5 or higher, and at least 3 years of secretarial or administrative support experience for management or senior management.
- Based with the Department of Local Government, Western Cape Government. Shortlisted candidates must complete a practical exercise and an integrity assessment, and submit vetting and supporting documents on time.
- Apply online only at westerncape.gov.za/jobs or through the WCG eRecruitment site, quoting reference LG 46/2026. Closing date: 09 November 2026.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 223 (opens in new tab)
Requirements
- Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification;
- A minimum of 3 years experience in rendering secretarial/ administrative support services to management/ senior management.
- Competencies:
- Knowledge of the following:
- In-depth knowledge and understanding of the relevant legislation/policies / prescripts and procedures;
- Financial administration;
- Professional ethics, integrity, confidentiality and discretion;
- Effective time Management and ability to meet deadlines;
- Excellent interpersonal relations;
- Planning, organising and coordinating tasks effectively;
- Sound judgement and decision-making;
- Customer service orientation.
- Skills in the following:
- Excellent telephone etiquette;
- Computer literacy in MS Office Package (Word, Excel, PowerPoint, Teams, Outlook and Internet);
- Financial Management;
- Strong Language and Communication Skills (written and verbal);
- Good interpersonal and people- management skills;
- High level of reliability and dependability;
- Sound organisational and planning skills;
- Ability to act with tact and discretion;
- Ability to maintain confidentiality and exercise sound judgement in handling sensitive matters;
- Self-management and self-motivation;
- Ability to work under pressure and manage competing priorities;
- Ability to work independently and as part of a team.
Duties
- Provide a secretarial/receptionist support service to the manager;
- Render administrative support services to the manager;
- Provide support to manager regarding meetings;
- Support the manager with the administration of the manager’s budget;
- Study the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly.
How to apply
Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co
New to the Z83 form? Read the application guide.
Enquiries
Ms D Benjamin Tel No: (021) 483 3938
Notes from the department
- Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
- Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
- All shortlisted candidates shall undertake two pre-entry assessments.
- One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
- The selection process will be guided by the EE targets of the employing department.
- By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
- Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
- Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00.
- Contact the helpline at 086 137 0214.
- For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert.
- Please ensure that you submit your application before the closing date as no late applications will be considered.
- POLICE OVERSIGHT AND COMMUNITY SAFETY Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
- Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
- All shortlisted candidates shall undertake two pre-entry assessments.
- One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
- The selection process will be guided by the EE targets of the employing department.
- By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
- Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
- Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00.
- Contact the helpline at 086 137 0214.
- For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert.
- Please ensure that you submit your application before the closing date as no late applications will be considered.
As printed in Circular 37 of 2026 · page 223 · open the PDF (opens in new tab)
POST 37/311: PERSONAL ASSISTANT: HOD SUPPORT REF NO: LG 46/2026 SALARY: R338 106 – R398 277 per annum (Level 07) CENTRE: Department of Local Government, Western Cape Government REQUIREMENTS: Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification; A minimum of 3 years experience in rendering secretarial/ administrative support services to management/ senior management. Competencies: Knowledge of the following: In-depth knowledge and understanding of the relevant legislation/policies / prescripts and procedures; Financial administration; Professional ethics, integrity, confidentiality and discretion; Effective time Management and ability to meet deadlines; Excellent interpersonal relations; Planning, organising and coordinating tasks effectively; Sound judgement and decision-making; Customer service orientation. Skills in the following: Excellent telephone etiquette; Computer literacy in MS Office Package (Word, Excel, PowerPoint, Teams, Outlook and Internet); Financial Management; Strong Language and Communication Skills (written and verbal); Good interpersonal and people- management skills; High level of reliability and dependability; Sound organisational and planning skills; Ability to act with tact and discretion; Ability to maintain confidentiality and exercise sound judgement in handling sensitive matters; Self-management and self-motivation; Ability to work under pressure and manage competing priorities; Ability to work independently and as part of a team. DUTIES: Provide a secretarial/receptionist support service to the manager; Render administrative support services to the manager; Provide support to manager regarding meetings; Support the manager with the administration of the manager’s budget; Study the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly. ENQUIRIES: Ms D Benjamin Tel No: (021) 483 3938 NOTE: Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date. Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered. POLICE OVERSIGHT AND COMMUNITY SAFETY Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date. Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered. APPLICATIONS: Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co CLOSING DATE: 09 November 2026