Personal Assistant

Requirements

• Secretarial Diploma or equivalent qualification.
• Three (3) to five (5) years’ experience in rendering support to Senior Management.
• Knowledge of administrative procedures.
• Knowledge of secretarial duties.
• Excellent Computer literacy skills.
• Advanced proficiency in Microsoft Office suit.
• Sound organisational skills.
• Good people skills.
• High level of reliability.
• Written communication skills.
• Ability to act with tact and discretion.
• Good grooming and presentation.
• Self-management and motivation.
• Knowledge of dispute resolution process.
• Understanding of Social and Economic development issues.
• Basic Financial Management and knowledge of PFMA.
• Knowledge Management.
• People and Diversity management.
• Problem solving People and Diversity Management.
• Client Orientation and Customer Focus.
• Remain up to date regarding the prescripts, policies and procedures applicable to his / her work terrain to ensure efficient support to the manager.
• Excellent communication skills (verbal and written).
• Accountability and Ethical Conduct.

Duties

• Provide a secretarial/ receptionist support service to the manager.
• Implement administrative procedures for the component.
• Receive telephone calls and visitors on behalf of the manage.
• Implement policies and procedures.
• Engage the Supply Chain Management regarding purchased materials.
• Ensure that financial procedures are observed in the section.
• Liaise with travelling agencies to make travelling arrangements for the office.
• Arrange meetings and events for the manager and staff in the unit.
• Process all invoices that emanate from the activities of the work of the manager including the travel and subsistence claims for the unit.
• Taking of basic minutes of the meetings of manager where required.
• Administer matters like leave registers and telephone accounts and proper filling of document.
• Prepare all relevant documents to enable the manager to prepare for meeting.
• Provide feedback on identified administrative gaps provide records on goods and services procured and handle all the procurement items for the office.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022.
• With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory.
• Failure to complete or disclose all required information will automatically disqualify the applicant.
• No late applications will be accepted.
• Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks).
• SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted).
• Applications that do not comply with the above- mentioned requirements will not be considered.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity and a pre-entry certificate obtained from the National School of government is required prior to the appointment.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Candidates will be required to complete a financial disclosure form and undergo security clearance.
• Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted).
• The Department of Water Sanitation is an equal opportunity employer.
• In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No:
• 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No:
• 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration.
• Correspondence will be limited to short-listed candidates only.
• If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful.
• Faxed applications will not be considered.
• The department reserves the right not to fill these positions.
• Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets.