HR Officer: Leave and Benefits Administration

Requirements

• A Grade 12 certificate.
• Three-year Diploma (equivalent to NQF level 6) in Human Resources Management, PERSAL Training plus 1 - 2 years’ experience in Leave and Benefits Administration environment will be an added advantage.
• Understanding of all relevant Human Resources legislative framework, regulation and prescripts.

Duties

• Administer the leave processes:
• Review all types of leave applications received and capture on PERSAL.
• Ensure the leave applications are in line with leave policy and prescripts.
• Identify anomalies and communicate requirements to the relevant Unit.
• Provide general administration support and leave queries:
• Attend to all queries relating to leave administration.
• Maintain quality leave records.
• Conduct leave audits when required.
• Administer PILIR applications services:
• Receive and submit PILIR applications to SOMA.
• Compile and maintain PILIR register of applications sent to SOMA and capture and action SOMA outcome.
• Process employee benefits:
• Process appointments on PERSAL.
• Implement service benefits and conditions such as allowances, resettlement and medical aid.
• Implement service termination on PERSAL.
• Administer the promotional and probation reviews.
• Records keeping:
• Update data on the system and keep proper records.
• Ensure up to date employee records.
• Provide general administration services:
• Provide admin support during Service Benefits related projects, respond to queries relating to employee remunerative benefits and conditions.
• Process overtime authorisation on PERSAL.
• Draft employee correspondence.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• All attachments for online application must include an application form Z83 and CV only combined, in PDF and as one attachment.
• NB:
• Picture/Snapshot, Zipped, IMG and JPEG documents will not be accepted.
• Indicate the correct job title and the reference number of the post on the subject line of your email.
• Use the correct email address associated with the post.
• Failure to do so, your application will be disqualified.
• Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents.
• Received applications using the incorrect application for employment (old Z83) will not be considered.
• Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initiated and signed by the applicant as instructed below.
• Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert.
• The Department does not accept applications via fax.
• Applicants who do not comply with the above-mentioned instructions/ requirements, as well as applications received late will not be considered.
• Failure to submit all the requested documents will result in the application not being considered.
• Correspondence will be limited to shortlisted candidates only.
• The requirements for application of Senior Management Services (SMS) include the successful completion of a SMS Pre- entry programme (Nyukela) as endorsed by the National School Government (NSG).
• Prior to appointment, a candidate should therefore have proof that they have registered for the Pre-Entry Certificate and have completed the course.
• The cost for Nyukela is at the applicants own expense.
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training- course/SMS pre-entry programme.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process es, behavioural preferences, emotional intelligence, and integrity.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.
• Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification).
• Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA) Your information will be used solely for the purpose of this process and will not be shared with third parties without prior consent unless required by law.
• The Department reserves the right not to make any appointment(s) to the below advertised post(s).
• The successful candidate will be required to enter into an employment contract and a performance agreement.
• The Department is an equal opportunity affirmative action employer.
• It is the Department’s intention to promote equity (race, gender and disability) through the filling of these posts.