Director: Facilities Management

Requirements

• A Grade 12 plus Degree (equivalent to NQF 7 qualification as recognised by SAQA) in Build environment/ Property Management/Facilities Management or related field.
• Government Certificate of Competency (GCC) an added advantage.
• A minimum of 5 years’ experience at middle/senior level (Deputy Director) in Facilities Management environment.
• Knowledge of the Public Service Regulatory Framework.
• Extensive knowledge of M&E, risk, planning, compliance and management methodologies and practices.
• Ability to communicate with all levels of management.
• Extended working hours may be required.
• Willingness to travel.
• A Valid Driver’s licence.

Duties

• Manage the provisioning of property management services:
• Manage the provisioning of property maintenance services.
• Manage the development and implementation of a Facilities Management Maintenance Plan or Improvement Programme for the GPW.
• Oversee the contract management portfolio and ensure the implementation of clear guidelines and specifications for execution.
• Manage the review of stakeholder’s Service Level Agreements to improve internal and external relationships with stakeholders’/service providers.
• Manage office allocation, maintenance, refurbishment and renovation in GPW.
• Coordinate the management of lease agreements between the GPW and the Landlords.
• Manage the rendering of office services:
• Manage the process of planning the allocation of accommodation utilisation and monitor the compliance with Occupational Health and Safety Standards.
• Manage the interpretation of the property portfolio and influence the internal environment through appropriate accommodation management and utilisation.
• Oversee waste disposal, cleaning, parking and fleet management services:
• Manage the development and implementation of transport management guidelines.
• Ensure the periodical inspection of facilities are accurate, advice and recommend on preventative maintenance measures needed.
• Manage the provisioning of overall cleaning services.
• Ensure safety and compliance of accommodation regulations are in line with the risk management framework.
• Manage waste disposal and keep a record of the allocation of parking space in the Department.
• Ensure the proper utilisation and maintenance of departmental vehicles.
• Oversee the development, maintenance and implementation of the departmental strategies, processes and procedures pertaining to facility management:
• Manage and monitor the development of Facilities Management Strategy.
• Manage the development and implementation of relevant processes, procedures and systems to comply with legislative requirements in the resource optimisation environment.
• Manage the Directorate:
• Develop the operational plan for the Directorate and ensure its implementation.
• Allocate and manage resources at functional levels to ensure delivery on set targets for the Directorate.
• Formulate and identify Policy shortfalls and necessary amendments.
• Conduct financial planning and account for the allocated budget.
• Ensure adherence to policy and statutory directives relevant to the functional terrain of the Directorate.
• Monitor, evaluate and report on the performance of the Directorate.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• All attachments for online application must include an application form Z83 and CV only combined, in PDF and as one attachment.
• NB:
• Picture/Snapshot, Zipped, IMG and JPEG documents will not be accepted.
• Indicate the correct job title and the reference number of the post on the subject line of your email.
• Use the correct email address associated with the post.
• Failure to do so, your application will be disqualified.
• Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents.
• Received applications using the incorrect application for employment (old Z83) will not be considered.
• Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initiated and signed by the applicant as instructed below.
• Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert.
• The Department does not accept applications via fax.
• Applicants who do not comply with the above-mentioned instructions/ requirements, as well as applications received late will not be considered.
• Failure to submit all the requested documents will result in the application not being considered.
• Correspondence will be limited to shortlisted candidates only.
• The requirements for application of Senior Management Services (SMS) include the successful completion of a SMS Pre- entry programme (Nyukela) as endorsed by the National School Government (NSG).
• Prior to appointment, a candidate should therefore have proof that they have registered for the Pre-Entry Certificate and have completed the course.
• The cost for Nyukela is at the applicants own expense.
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training- course/SMS pre-entry programme.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an Integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process es, behavioural preferences, emotional intelligence, and integrity.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.
• Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification).
• Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA) Your information will be used solely for the purpose of this process and will not be shared with third parties without prior consent unless required by law.
• The Department reserves the right not to make any appointment(s) to the below advertised post(s).
• The successful candidate will be required to enter into an employment contract and a performance agreement.
• The Department is an equal opportunity affirmative action employer.
• It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s) MANAGEMENT ACHELON