HR Clerk Production: HRP Information Systems and Hra Services

Requirements

• National Senior Certificate/NQF level 4 with no experience.
• Knowledge of government policies and prescripts, recruitment and selection process, conditions of service and employee benefits, personnel administration, electronic HR systems, records and document management and performance management.
• Ability to handle confidential information with discretion.
• Good interpersonal relationships and ability work in a team.
• Computer literate and time management.

Duties

• Administer the recruitment, selection and appointments.
• Receive and verify applications for compliance with advertisement requirements.
• Maintain and update recruitment master lists and vacancy tracking systems.
• Prepare documents and provide secretariat support for shortlisting and interview processes.
• Conduct reference checks, qualifications verifications and other screening activities.
• Prepare appointment and regret letters.
• Capture and process approved personnel transaction on PERSAL.
• Maintain accurate recruitment and appointment records.
• Administer conditions of service and employee benefits.
• Process salary structuring, allowances, pay progression and related benefits on PERSAL.
• Provide advice and guidance to employees on conditions of service and remuneration matters.
• Process housing, travel, acting and other approved employment benefits.
• Monitor compliance with applicable collective agreements, directives and policies governing conditions of service.
• Administer movements and service transactions.
• Administer transfers, relocations, secondments, promotions and other employee movements.
• Process appointments, terminations and service status changes on PERSAL.
• Verify the accuracy and completeness of supporting documentation for service transactions.
• Administer the implementation of approved employee movements and related personnel actions.
• Administer Human Resource information and records.
• Capture, update and maintain employee information on PERSAL.
• Prepare and submit HR documentation for record management and audit purposes.
• Maintain proper filing and safekeeping of all personnel records and transaction documents.

How to apply

For attention:Or Queries: Contact Mr M. Kana at 071 606 8112 / Mrs N. Mhlawuli at 071 606 5941 / Mr M. Sangqu at 071 606 7842

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83.
• Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae.
• NB:
• Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day.
• View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team.
• Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date.
• Failure to submit all the required documents will disqualify the application.
• Correspondence will be limited to short-listed candidates only.
• If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful.
• Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification).
• All shortlisted candidates, including the SMS shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment.
• The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment.
• Successful candidates will also be subjected to security clearance processes.
• Where applicable, candidates will be subjected to a skills/ knowledge test.
• The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools.
• Successful candidates will be appointed on a probation period of twelve 12/24 months.
• It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender.
• The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups.
• The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served.
• (Females and People with Disabilities are also requested to apply and indicate such in their applications).
• Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed.
• SMS pre-entry certificate (Nyukela) must be submitted prior appointment.
• Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry- programme Note:
• Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews.
• Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews.