Director: Strategic Sourcing and Asset Management

Requirements

• A Grade 12 plus Degree (equivalent to NQF level 7 as recognised by SAQA) in Supply Chain/ Purchasing/ Logistics Management/ Finance/ Public Management/ Public Administration.
• A minimum of 5 years’ experience at middle/senior level (Deputy Director) in a Supply Chain Management environment.
• CIPS certificate will be an added advantage.
• Valid Driver’s license.
• Working knowledge of the tender procedures.
• Added advantage:
• Estimating of printing work, proven knowledge of printing processes, equipment and paper, planning (estimating) and/or scheduling.
• Other:
• Willingness to travel.
• Knowledge of the Public Service Regulatory Framework.
• Knowledge of the Public Service Act.
• Knowledge of the PFMA, Financial Management, National Treasury Regulations, prescripts, GRAP, and business practices.
• Knowledge of financial management, government budgeting processes, management accounting, revenue management, risk management, auditing, and forensic accounting.
• Knowledge of public service/ supply chain/ financial legislative frameworks.
• Knowledge of Corporate Governance (King Report).

Duties

• Manage sourcing and procurement services in the Department:
• Manage the accuracy, speed and efficiency in the procurement.
• Ensure that value for money, open and effective completion, ethics and fair dealing is adhered to.
• Ensure openness in the procurement process.
• Ensure continuous improvement in the efficiency of internal processes and systems.
• Ensure that adequate and timely information is provided to suppliers to enable them to participate in the procurement process.
• Ensure compliance with legislation in the submission.
• Ensure monitoring and full implementation of the approved procurement plan.
• Manage assets acquisition and disposal:
• Ensure the development of asset management and inventory control plans and the implementation thereof.
• Ensure the development, implementation and enforcement of proper asset managing control measures.
• Manage and monitor the effective and efficient physical verification of tangible and intangible assets.
• Manage and monitor the disposal of assets in line with all relative legislation regulations, prescripts and GPW policies and procedures.
• Coordinate the disposal committee, manage, investigate and report on all losses of assets.
• Ensure the preparation of complete and accurate financial disclosures in line with GRAP requirements.
• Manage inventory control services:
• Manage the development and enforcement of counting methodology.
• Daily and periodic counts are conducted and monitored.
• Effective reconciliation of monthly reports.
• Oversee and manage the developing, implementing of inventory control and asset management plans, enforce proper inventory and asset control measures.
• Oversee the performing of inventory control functions.
• Ensure that the monthly reconciliation to the general ledger is effectively managed:
• Manage the monthly and annual fixed asset reconciliation process.
• Resolve reconciliation discrepancies and make corrections.
• Certify the correction journal and review update of fixed asset register.
• Ensure the running of monthly depreciation on AX.
• Ensure the development of standard operating procedures and methodologies.
• Ensure that correct processes are implemented and followed to avoid audit findings.
• Manage financial compliance and prevent financial misconduct:
• Implement and monitor internal controls to prevent unauthorised, irregular, fruitless and wasteful expenditure.
• Ensure compliance with the Public Finance Management Act (PFMA), Treasury Regulations, Supply Chain Management prescripts, and organisational policies.
• Monitor financial transactions and expenditure to identify potential instances of financial misconduct and non-compliance.
• Manage the Directorate:
• Develop the operational plan for the Directorate and ensure its implementation.
• Allocate and manage resources at functional levels to ensure the delivery on set targets for the Directorate.
• Formulate, identify Policy shortfalls and necessary amendments.
• Conduct financial planning and account for allocated budget.
• Ensure adherence to policy and statutory directives relevant to the functional terrain of the Directorate.
• Monitor, evaluate and report on the performance of the directorate.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• All attachments for online application must include an application form Z83 and CV only combined, in PDF and as one attachment.
• NB:
• Picture/Snapshot, Zipped, IMG and JPEG documents will not be accepted.
• Indicate the correct job title and the reference number of the post on the subject line of your email.
• Use the correct email address associated with the post.
• Failure to do so, your application will be disqualified.
• Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents.
• Received applications using the incorrect application for employment (old Z83) will not be considered.
• Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initiated and signed by the applicant as instructed below.
• Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert.
• The Department does not accept applications via fax.
• Applicants who do not comply with the above-mentioned instructions/ requirements, as well as applications received late will not be considered.
• Failure to submit all the requested documents will result in the application not being considered.
• Correspondence will be limited to shortlisted candidates only.
• The requirements for application of Senior Management Services (SMS) include the successful completion of a SMS Pre- entry programme (Nyukela) as endorsed by the National School Government (NSG).
• Prior to appointment, a candidate should therefore have proof that they have registered for the Pre-Entry Certificate and have completed the course.
• The cost for Nyukela is at the applicants own expense.
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training- course/SMS pre-entry programme.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process es, behavioural preferences, emotional intelligence, and integrity.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.
• Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification).
• Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA) Your information will be used solely for the purpose of this process and will not be shared with third parties without prior consent unless required by law.
• The Department reserves the right not to make any appointment(s) to the below advertised post(s).
• The successful candidate will be required to enter into an employment contract and a performance agreement.
• The Department is an equal opportunity affirmative action employer.
• It is the Department’s intention to promote equity (race, gender and disability) through the filling of these posts.