Director: Records Management

Requirements

• Qualifications and Experience:
• A National Senior Certificate / Grade 12 / Matric plus an undergraduate qualification at NQF level 7 in Public Management / Public Administration / Archive Studies / Information Studies/Information Science or equivalent qualification as recognized by South African Qualifications Authority [SAQA].
• A minimum of five [5] years’ experience at middle/senior management.
• Relevant experience in records management and / or statistical analysis.
• Computer literacy including MS Outlook, Word, Excel and PowerPoint;
• Literacy in virtual meeting platforms.
• SMS Pre-Entry Programme [Nyukela]Certificate[https://www.thensg.gov.za/training- course/sms-pre-entry-programme/?utm_sourcechatgpt.com] upon appointment.
• A valid driver’s license except people with disabilities.
• Knowledge And Skills:
• A good understanding of Records Management and National Archives.
• Knowledge of legislation and related regulations and policies in the public service as a whole relevant to the management of the directorate.
• Ability to manage multiple projects, excellent interpersonal & communication skills (written & verbal).
• Report writing and presentation skills.
• The incumbent must be assertive and self-driven, innovative, and creative, client focused, and solution-oriented Problem Solving, Good Communication, Facilitation, Analytical, Listening, Innovative, Report Writing, Conflict Resolution, Negotiation, Technical, Quantitative, Presentation and Co-ordination Skills.
• Be able to work under stressful situations as well as the ability to maintain high levels of professionalism.
• Personal Attributes:
• Honesty, Integrity, Flexibility.
• Responsiveness, Professionalism, Accuracy, Supportive, Team Player, Co- operative, Confidentiality, Pro-activeness.

Duties

• Provide leadership and strategic direction in the division.
• Ensure implementation and maintenance of sound Records Management Practices.
• Ensure proper provisioning and maintenance of General Records Services.
• Ensure proper provisioning and maintenance of Personnel Record Services in the Department.
• Ensure proper provisioning and maintenance of Medical Record Services in the Department.
• Manage records, knowledge and related projects.
• Formulate and manage the component’s budget against its strategic objectives.
• Manage resources [Physical, Human and Financial]

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• NB:
• Ensure that you read the conditions and requirements of the post before you apply.
• Failure to comply with the instructions below will result in your application being disqualified.
• By applying, it is understood that you agree to the conditions and requirements of the post.
• Applicants are hereby invited from suitably qualified candidates for vacant posts in the Department of Health.
• Applications should include a fully completed new Z83 form obtainable from any government institution or at www.dpsa.gov.za and must be accompanied by a comprehensive Curriculum Vitae [CV].
• Completion of Z83 Application Form:
• Online applications must include the only Curriculum Vitae [CV] in PDF as attachment.
• Zipped ,IMG and JPEG documents will not be accepted.
• The new Z83 form must be fully completed and signed up by the applicant.
• The following must be considered in relation to the completion of Z83 by applicants:
• All the fields in Part A, Part C and Part D must be completed.
• In Part B, all fields should be completed in full except the following:
• South African applicants need not provide passport numbers.
• If an applicant responded “No” to the question “Are you conducting business with the State or are you a Director of a Public or Private company conducting business with the State? Then it is acceptable for an applicant to indicate ‘not applicable’ or leave blank to the question.
• If yes (provide detail), “In the event that you are employed in the Public Service, will you immediately relinquish such business interest?”.
• Applicants may leave the following question blank if they are not in possession of such: “If your profession or occupation requires official registration, provide date and particulars of registration”.
• Noting there is limited space provided for Part E, F & G, applicants often indicate “refer to Curriculum Vitae (CV)” or “see attached”, this is acceptable as long as the CV has been attached and provides the required information.
• If the information is not provided in the CV, the applicant may be disqualified.
• It must be noted that a CV is an extension of the application for employment Z83, and applicants are accountable for the information that is provided therein.
• The questions related to the conditions that prevent re-appointment under Part F must be answered however applicants currently employed by the public service do not need to complete the section as it is intended for those seeking re-employment.
• Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation.
• Shortlisted candidates will be required to come for an interview, at which time, certified copies of all relevant qualifications, current registration with the relevant statutory body and copy of ID must be submitted.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One shall be a practical exercise and the other shall be integrity [ethical conduct] assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process .
• In terms of the Directive on the Implementation of Competency Based Assessments, Training & Development for Members of the Senior Management Services (SMS) in the Public Service, as amended.
• All Shortlisted candidates for the SMS posts will be subjected to technical exercise and interview .Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• Assessment for core competencies outlined in the SMS handbook shall be conducted within one month of the appointment of the candidate.
• The Office shall communicate the logistics for the psychometric assessment to the candidate:
• Only recommended candidates for Senior Management Services (SMS) posts shall undergo psychometric assessment (Giotto, 15FQ+, and CPP assessment).
• Shortlisted candidates for the SMS posts will be required to submit SMS pre- entry certificate obtainable from National School of Government [https://thensg.gov.za/training-course/sms-pre-entryprogramme/.] on appointment.
• The cost for Nyukela is at the applicant ‘s own expense.
• Successful candidates will be expected to enter into performance agreement and sign oath of secrecy.
• Suitable candidate will be subjected to Personnel Suitability Checks [criminal record, citizenship, credit record checks, qualification verification and employment verification] Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA).
• Your information will be used soley for the purpose of this promotion and will not be shared with third parties without prior consent unless required by law.
• The successful candidate falling within the designated categories for disclosure of financial interests will be required to disclose his/her financial interests in accordance with the applicable prescripts within 30 days of assumption of duty.
• Only the designated categories will disclose their financial interest in line with Regulation 16 (c),17 (2) & 18 (3) of the Public Service Regulation, 2016 as amended The Department of Health is an equal opportunity Employment Equity and Affirmative Action Employer.
• Females are encouraged to apply for posts at senior management level in order to address the Employment Equity targets within the Department.
• People with disabilities are encouraged to apply and correspondence will be entered into with shortlisted candidates only.
• Correspondence will be limited to shortlisted candidates only due to the large number of applications we envisage to receive; and if you have not heard from us within ninety (90) days of the closing date, please accept that your application has been unsuccessful.
• However, should there be any dissatisfaction, applicants are hereby advised to, within 90 days, request reasons from the Department for any administrative action which has adversely affected them in terms of section 5(1)(2) of the Promotion of Administrative Justice Act 3 of 2000.Kindly note that NO payment of any kind is required when applying for posts advertised in this circular.
• The Department reserves the right not to fill any advertised posts.