Deputy Director: Auxiliary Services

Requirements

• Qualifications:
• National Diploma (NQF Level 6) in Public Management, Public Administration, Business / Operations Management, Facilities Management and Logistics Management.
• A minimum of 3 years' experience at junior management level managing multiple operational support functions including auxiliary services, facilities/operations, logistics, fleet and transport, records and information, public-sector administration and/or government operational support services.
• A valid driver’s license.
• Knowledge:
• Public Sector Governance and Financial Management (the Constitution of the Republic of South Africa, Public Service Act, Public Service Regulations, Public Finance Management Act, Treasury Regulations, POPIA, PAIA, Occupational Health and Safety Act, government policies, budgeting and expenditure management), Records and Information Management (National Records Services & Achieves Act, Electronic records management, Information governance and compliance, Digital transformation practices, record security, Fleet, Facilities and rental management (fleet/transport, office / rental, cleaning and hygiene, telecommunications, and support services), Contract, Risk and Service Provider management, Operational performance and business improvement., Document Management, Employee Performance Management and Development System.
• Skills:
• Strategic and operations management, Financial, contract and risk management, Analytical, problem solving and performance management, Leadership, communication and stakeholder management, Digital, change and service delivery management, Computer literacy and Project management.

Duties

• Manage the provision of records and information management services;
• Develop and implement records and information Classification System in line with the Provisions of National Records Services & Archives Act;
• Implement systematic disposal programme for Departmental records;
• Manage digital transformation in records and information management;
• Manage the provision of the office and auxiliary services;
• Manage the provision of fleet management;
• Develop policies and strategies aimed at improving service delivery;
• Manage Resources of the Sub- Directorate.

How to apply

For attention:Mrs. PN Mkhize

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• The content of this circular must without delay be brought to the attention of all potential applicants.
• Applications must be forwarded to the relevant address.
• Applications must indicate the reference number of the post applied for and the Centre using a new Z83 form (which must be completed in a manner that allows a selection committee to assess the quality of the candidate based on the information provided in the form.
• It is therefore prudent that fields be completed by applicants and the form must be signed noting the importance of the declaration) which is effective from 01 January 2021 obtainable from any Public Service Department and should be accompanied by a detailed/comprehensive Curriculum Vitae.
• NB:
• Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the fully completed Z83 and a detailed curriculum Vitae.
• Only shortlisted candidates will be required to submit certified documents on or before the date of the interview following communication from Human Resources.
• The Department is an Equal Opportunity Affirmative Action employer and is committed to empowering people with disabilities and the Department will implement employment equity sector targets.
• Appointment is subject to a positive outcome obtained on the following Personnel Suitability Checks (Security Clearance, Citizenship, qualification verification, criminal records, credit records and previous employment).
• The employment is subject to signing the employment contract, annual performance agreement and to disclose financial interests in accordance with relevant prescripts.
• Other shortlisted candidates, including SMS will undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment and Failure to comply with any of the above instructions will result in immediate disqualification.
• If the applicant has not been contacted within three (3) months after the closing date must accept that his / her application was not successful.
• Regrettably due to excessive budget cuts the Department cannot meet any travel and subsistence costs relating to the recruitment process for the shortlisted candidates.
• It is regretted that due to large volumes of applications anticipated to be received, it is not possible for the Department to acknowledge receipt of the same and that only those applicants that participate in the final selection processes (interviews) will be notified of the outcome.