Depurt Director: Administration Supportand Coordination

Requirements

• Matric plus Diploma in Management/Public Administration or equivalent at NQF level 6 as recognised by SAQA.
• A minimum of 3 years’ experience at management level (ASD).
• Knowledge and Skills:
• Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio.
• Working knowledge of the political and parliamentary processes in South Africa.
• Public service regulations (PSR)2016 as amended, Public service act (PSA), Public Finance Management Act, Labour Relations Act.
• Presentation, Planning and organizing, Time management, Communication, Computer literate, Financial management, Problem solving skills.

Duties

• Develop, implement and maintain systems, registers and databases to monitor and manage the flow of documents to, from and within the office of the executive authority.
• Compile correspondence, submissions and cabinet memoranda as required.
• Study, edit and comment on submissions to be submitted to the executive authority for consideration.
• Manage the procurement and maintenance of equipment and administer the budget in the office of the executive authority.
• Manage logistical support in the office of the executive authority.
• Develop, implement and maintain a filing system for the office of the executive authority.
• Manage the registry of the office of the executive authority.
• Ensure that documents are classified in accordance with the MIS prescripts and are handled in accordance with their classification.
• Brief the Chief of Staff on matters with regard to the executive authority’s portfolio on the agenda of Cabinet/executive council.
• Liaise with senior managers in the institutions within the executive authority’s portfolio.
• Co-ordinate the activities of the executive authority’s office.
• Manage the distribution of memoranda to Cabinet/executive council members.
• Manage the distribution of documents and submissions to the relevant legislature and standing/portfolio committees.
• Keep record of decisions of Cabinet/executive council and alert the Chief of Staff and executive authority of actions to be taken and due dates.
• General supervision of the employees in the office of the executive authority.
• Quality control of the work delivered by supervisees.
• Advise supervisees with regard to all aspects of the work.
• Serve as the formal disciplinary authority with regard to supervisees.
• Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• All applicants must login/register to apply for positions.
• The applicant’s profile on the eRecruitment is equivalent to the newly approved Z83, and it is the responsibility of applicants to ensure their profiles are fully completed or their applications will not be considered, as per the DPSA Practice Note.
• Applicants should upload their curriculum vitae (CV) on the e-Recruitment system.
• (Please ensure is in PDF format & maximum size 3MB).
• The Curriculum Vitae should be specific regarding previous positions occupied and the start date and end date of the position(s) should be indicated.
• Accompanying relevant documentation required to be uploaded on the system such as copies of all qualifications including National Senior Certificate/Matric certificate, Driver’s license, ID, etc., such documents need not be certified at point of application, however, certification will be required prior to attending the interview.
• Only short-listed candidates will be required to submit certified copies of qualifications and other related documents on, or before the day of the interview following an invitation from the Department to attend an interview, and such qualification(s) and other related document(s) should be in line with the requirements of the advertisement.
• Successful completion of the Senior Management Pre-Entry Programme (Nyukela) is required for being considered for this SMS post prior to appointment.
• Enrolment for the course should be made on the NSG’s website at https://www.thensg.gov.za/trainingcourse/sms- pre-entry-programme.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other will be an integrity (ethical conduct) assessment. criterion in the interview process.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Applications received after the closing date and those that do not comply with these instructions will not be considered.
• The onus is on the applicants to ensure that their applications are submitted online timeously.
• Candidates who possess foreign qualifications and/or short courses certificates must take it upon themselves to have their qualifications evaluated by the South African Qualifications Authority (SAQA).
• The highest relevant qualification should be captured/listed as the first qualification on the e- recruitment profile.
• Applicants are respectfully informed that if no notification of appointment is received within 4 months of the closing date, they must accept that their applications were unsuccessful.
• Communication will be limited to short-listed candidates only.
• Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, financial assets check, qualification verification and reference checks).
• Applications must declare any pending criminal, disciplinary or any other allegations or investigations and/or record.
• The Department reserves the right not to make appointments on the advertised post(s).
• Free State Provincial Department of Health is compliant with the requirements of POPIA.
• The Department of Health is an equal opportunity affirmative action employer.
• The employment decision shall be informed by the Employment Equity Plan of the Department.
• It is the Department’s intention to promote equity (race, gender and disability) through the filling of this post(s) with a candidate whose transfer / promotion / appointment will promote representativity in line with the numerical targets as contained in our Employment Equity Plan.