Assistant Director: SCM Provisioning and LogisticsKimberly Regional Office

Requirements

• A minimum three-year tertiary qualification (NQF Level 6)/ National Diploma in Supply Chain Management, Procurement or related;
• Relevant years of experience related to supply chain at a supervisory level.
• Willing to adapt work schedule in accordance with office requirements.
• Knowledge:
• Thorough knowledge and understanding of government procurement systems and relevant legislation;
• Treasury Regulations;
• SCM and the procurement delegations and procedures;
• Public Finance Management Act (PFMA);
• Financial and budget administration processes and systems;
• General office administrative and organisational skills;
• LOGIS;
• BAS.
• Skills:
• Service and customer orientation; negotiation skills; advanced interpersonal and diplomacy skills; problem solving skills; decision making skills; numeracy; computer literacy; strong management abilities with emphasis on strategic planning and organisational presentation skills; advanced communication skills; excellent report writing and language skills; knowledge of and an ability to use MS Word, MS Excel and MS PowerPoint.
• Personal Attributes:
• Analytical thinking; innovative; creative; resourceful; ability to work under stressful situations; ability to communicate at all levels; people orientated; able to establish and maintain networks; trustworthy; assertive; hard-working; self-motivated; ability to work independently.

Duties

• Manage transport and travel related services-:
• Manage the vehicle fleet in accordance with approved prescripts.
• Coordinate subsidised transport services.
• Implement, maintain and monitor related policies and procedures.
• Verify authorisations for trips.
• Ensure reservations for hotels and flight are done in line with applicable prescripts.
• Address any accommodation related problems.
• Ensure maintenance of relevant forms and registers.
• Verify all subsistence and travel claims.
• Process payments for travel agents as per delegation.
• Coordinate and review the processing of requisitions for goods and Services:
• Process the requisitions for goods and services and ensure placement of orders.
• Ensure safekeeping and distribution of goods.
• Manage the control of stock.
• Ensure effective turnaround time of requisition and orders.
• Monitor and follow up on outstanding orders.
• Ensure feedback on progress regarding the submitted applications is provided to the end users.
• Ensure the processing of monthly invoices on LOGIS.
• Ensure that all procurement practices are in accordance with SCM prescripts for goods and services.
• Manage regional registry and telephone services with regard to:
• Manage the records, archives and functioning of the registry.
• Manage switchboard services.
• Oversee activities to control telephone accounts for employees.
• Supervise employees to ensure an effective service delivery:
• General supervision of employees;
• Allocate duties and perform quality control on the work delivered by supervisees;
• Advice and lead supervisees with regard to all aspects of the work;
• Manage performance, conduct and discipline of supervisees;
• Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.

How to apply

New to the Z83 form? Read the application guide.

Your application needs a Z83 and a CV. Need help with them? Get a Z83 answer sheet and a CV tailored to this post — free check, R39 if you want it. Get help with my Z83 and CV. Optional. Applying is always free.

Enquiries

Notes from the department

• Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only.
• Candidates are not required to submit certified copies of qualifications and related documents on application.
• Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months.
• Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified.
• Further take note of the following on completion of Z83 application form:
• PART A and PART B must be fully completed.
• PART C - PART G:
• Noting that there is a limited space provided applicants may refer to CV or indicate.
• This will be acceptable as long as the CV has been attached and provides the required information.
• Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant.
• Failure to comply with the above instructions may result in an application being disqualified.
• Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for.
• Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only.
• Applications will be received via post/courier services, hand deliveries or email.
• Late applications will not be considered.
• Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively.
• Shortlisted candidates must be willing to undergo normal vetting and verification processes.
• Note:
• It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA.
• Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only.
• Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful.
• Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG).
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Note:
• For emailed applications, please submit a Single PDF document or one attachment per application to the email address designated on the specific position.
• Kindly note that the emailed applications and attachments should not exceed 15MB.
• It remains the candidate’s responsibility to ensure that their application is successfully submitted using the required single pdf document.
• Encrypted document will not be accepted.
• All though an email application option is available, applicants are encouraged to hand deliver their application.
• Important:
• Applicants must submit a separate application for each post applied for, clearly indicating the correct reference number and post title on each application.
• Applicants who apply for more than one post must submit a separate application for each post.
• Failure to comply with this requirement may result in the application not being considered.