Assistant Director: Property Acquisition and Lease ManagementKimberly Regional Office

Requirements

• A minimum three-year tertiary qualification (NQF Level 6)/ National Diploma in Real Estate Management or Property-related field of study.
• Relevant years of experience in the field.
• A Valid Drivers licence;
• Must be prepared to travel;
• Willing to adapt work schedule in accordance with office requirements.
• Knowledge:
• Public Finance Management Act;
• Financial administration;
• Procurement directives and procedures;
• Programme and project planning;
• Market research;
• Property economics;
• Reporting procedures;
• GIAMA;
• Property Law;
• BBBEE;
• Treasury Regulations;
• The PIE Act.
• Skills:
• Report writing;
• Accounts and numeric skills;
• Communication skills;
• Interpersonal skills;
• Problem solving skills;
• Organising and planning.
• Personal Attributes:
• Goal and solution orientated;
• Assertiveness;
• People and client orientated;
• Innovative;
• Ability to work under stressful conditions;
• Hard working;
• Ability to communicate at all levels.

Duties

• Facilitate the property acquisition process in line with the approved acquisition framework:
• Conduct client needs assessment and establishes availability of funds for client departments.
• Make findings regarding offices and procured accommodation.
• Inspect and select suitable accommodation according to the requirements of client departments.
• Negotiate terms and condition of contracts and leases.
• Provide inputs and Implement Supply Chain Management Procurement Plan.
• Report regularly on procured properties.
• Facilitate the lease administration process for private and leasehold portfolios:
• Clarify terms and conditions of leases and expedite a lease agreement to create lease obligations between the tenant and the landlord so as to minimise contractual disputes at any stage of the contract.
• Conduct property inspections prior occupation by the tenant and prior termination of the lease to determine the condition of the property.
• Facilitate the provision of effective maintenance to improve the condition and preserve the value of the leased property.
• Conduct regular property ownership verifications.
• Provide support with the termination and renewal of leased accommodation.
• Attend and resolve all requests and queries received from clients.
• Conduct regular monitoring of the Archeus and the database on the leased properties:
• Verify if there is a valid lease agreement in place for the premises.
• Ensure reconciliation of Archeus with lease agreement including the rental amount and descriptions.
• Verify any changes on the landlord or client details and update accordingly.
• Verify the current rental paid against what stipulated on the lease agreement.
• Confirm the physical occupation of the premises and approximate square meters occupied.
• Follow- up on leases approaching expiry date.
• Ensure regular updating of the database.
• Supervise employees and administration processes to ensure an effective service delivery:
• Render general supervision of employees.
• Allocate duties and perform quality control on the work delivered by supervisees.
• Advice and lead supervisees regarding all aspects of the work.
• Manage performance and conduct discipline supervisees.
• Ensure that all supervisees are trained and developed to be able to deliver work of the required standard efficiently and effectively.
• Compile relevant reports as required.
• Support audit processes through provision of accurate and complete information.
• Ensure effective management of records.

How to apply

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Enquiries

Notes from the department

• Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only.
• Candidates are not required to submit certified copies of qualifications and related documents on application.
• Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months.
• Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified.
• Further take note of the following on completion of Z83 application form:
• PART A and PART B must be fully completed.
• PART C - PART G:
• Noting that there is a limited space provided applicants may refer to CV or indicate.
• This will be acceptable as long as the CV has been attached and provides the required information.
• Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant.
• Failure to comply with the above instructions may result in an application being disqualified.
• Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for.
• Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only.
• Applications will be received via post/courier services, hand deliveries or email.
• Late applications will not be considered.
• Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively.
• Shortlisted candidates must be willing to undergo normal vetting and verification processes.
• Note:
• It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA.
• Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only.
• Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful.
• Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG).
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Note:
• For emailed applications, please submit a Single PDF document or one attachment per application to the email address designated on the specific position.
• Kindly note that the emailed applications and attachments should not exceed 15MB.
• It remains the candidate’s responsibility to ensure that their application is successfully submitted using the required single pdf document.
• Encrypted document will not be accepted.
• All though an email application option is available, applicants are encouraged to hand deliver their application.
• Important:
• Applicants must submit a separate application for each post applied for, clearly indicating the correct reference number and post title on each application.
• Applicants who apply for more than one post must submit a separate application for each post.
• Failure to comply with this requirement may result in the application not being considered.