Assistant Director: Hra, HR Planning and Systems

Requirements

• Applicants should be in possession of a National Diploma (NQF level 6) in Human Resource Management or Public Administration/Management qualification.
• Three (3) years’ proven experience at supervisory level in Human Resource Management.
• Computer literacy (MS Word, Excel, PowerPoint, Outlook).
• A valid driver’s licence.
• Skills:
• Database and HR Systems Management, Research and analytical skills, Numerical and statistical skills, Information management skills, Communications skills (written and verbal), Interpersonal relations, Client service orientation, Problem solving skills, Conflict management, Ability to work under pressure, Time management, Planning and organising skills, Attention to detail, Confidentiality and professional ethics, Team work and collaboration, Adaptability and initiative.
• Competencies:
• The following key competencies and skills are required for the position:
• In depth knowledge of the Public Service Act and Regulations, DPSA directives and HR prescripts.
• Experience in PERSAL system and HR information systems;
• HR administration and compliance monitoring, Report writing, Policy analysis and development, HR planning and workforce analysis, Recruitment and selection monitoring, Employment Equity coordination, PERSAL Reporting, Data analysis and interpretation, Presentation and facilitation skills, Records and document management.
• Knowledge of the Public Service Act and Regulations, DPSA directives and HR prescripts, Employment Equity Act and related reporting requirements, Recruitment and Selection transcripts, Job Evaluation principles and processes, PERSAL and vacancy management reporting, HR Planning Frameworks and reporting requirements, HR policy development and consultation processes, Public administration and governance structures, Departmental strategic planning and reporting processes.

Duties

• The successful candidate will be responsible for, amongst others, the following key responsibilities:
• Coordinate and monitor the implementation of Human Resource administration practices, recruitment and appointment processes across provincial departments;
• Monitor departmental compliance with applicable HR legislation, regulations, policies, circulars, determinations, directives and recruitment and selection prescripts;
• Analyse departmental HR administration, recruitment, vacancy and compliance information to identify trends, risks, gaps and areas of non-compliance;
• Provide recruitment and selection support in relation to the appointment of Heads of Departments;
• Monitor and track the filling of funded vacant posts, vacancy rates, recruitment turnaround times and departmental progress against Employment Equity and workforce transformation targets;
• Compile and maintain consolidated provincial reports, records and supporting evidence on HR administration, recruitment, vacancies, Employment Equity and compliance for management, governance, audit and oversight purposes;
• Provide inputs with the development and review provincial transversal HRA policies, frameworks, guidelines and plans;
• Conduct research on relevant HRA prescripts, DPSA directives, collective agreements and best practices;
• Prepare draft HRA policies in line with applicable legislation, national frameworks, organisational strategy and provincial priorities;
• Ensure the coordination and support of provincial HR governance structures and inter-departmental forums;
• Monitor departmental compliance with PILIR requirements and quarterly reporting obligations;
• Analyse PERSAL and other HR information system data to identify trends and risks;
• Prepare consolidated reports on PILIR, HR information, staff establishment and compensation of employee costing;
• Conduct annual provincial HR Planning assessments;
• Compile provincial HR Planning compliance report.
• Provide operational leadership, supervision and the management of staff performance.

How to apply

For attention:Ms. K. Moremi

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Compliance:
• Applications must be submitted on the approved New Amended Z83 Form (No.81/971431) as prescribed with effect from 01 January 2021, which must be signed, initialled and dated; however, the initial on the second page of the form is not mandatory.
• The form is obtainable from any Public Service Department or on the DPSA website, www.dpsa.gov.za.
• Applicants must indicate the post and the correct reference number on the Z83 application Form.
• The New Z83 Form must be accompanied by a detailed Curriculum Vitae clearly indicating positions held, period in the position and key responsibilities with three contactable referees, and it is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report (only when shortlisted).
• DPSA Circular 03 of 2025 states that the form must be completed in a manner that provides sufficient information about the candidate and the post applied for by completing all relevant fields.
• Please note that Part A must be fully completed.
• Part B, C and D questions of the Z83 may be left blank, marked as not relevant, and use dashes or N/A if they do not apply to you or the position applied for.
• Part E, F and G do not need to be completed if the CV has been attached and provides the required information.
• However, the question related to conditions that prevent re- appointment under Part F is compulsory for applicants seeking re-employment into the Public Service.
• Applicants currently employed by the public service do not need to complete the section as it is intended for those seeking re- employment.
• Failure to provide information on the CV as requested the applicant may be disqualified.
• Applications received after the closing date will, as a rule, not be accepted.
• Only shortlisted candidates for the post will be required to submit certified documents on or before the day of the interviews.
• It will be expected of candidate(s) to be available for the interview process on a date, time and place as determined by the Department.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• Applicants could be required to provide consent for access to their social media accounts.
• Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme:
• Pre-entry Certificate to Senior Management Services as endorsed by DPSA, which is an online course, endorsed by the National School of Government (NSG).
• The course is available at the NSG under the name Certificate for entry into the SMS, and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/ Shortlisted candidate(s) will be required to undergo personal suitability checks, which include criminal records, citizenship, financial credits/assets, qualifications verification, verification of any dismissal for misconduct, and previous employment background/reference checks will be verified.
• Candidates will be subject to security screening and vetting.
• Applicants must disclose if he/she is not a Director/Shareholder of a company or conducting 162 any business with an Organ of State and whether he/she is performing any additional remunerative work outside his/her normal duties.
• The successful candidate will enter into an Annual Performance Agreement, and also annually disclose his/her financial interest.
• The Department reserves the right not to make appointments.
• Candidates requiring additional information regarding the advertised post must direct their enquiries to the relevant person indicated.
• Communication and Correspondence will be limited to shortlisted candidates only.
• If you have not been contacted within three (3) months after the closing date, please accept that your application was unsuccessful.