Assistant Director: Demand & Acquisition Management – (Bid Administration)

Requirements

• A Bachelor’s Degree (NQF7) in Supply Chain Management / Procurement / Financial Accounting / Financial Management / Contract Management / Purchasing Management or equivalent/related as recognised by SAQA.
• A postgraduate degree in the above-mentioned will be an added advantage.
• 3 years related experience in supply chain management (demand and acquisition and bid administration) environment on supervisory level.
• Job- related knowledge:
• SCM legislation, policies and procedures, PFMA, Treasury Regulations and PPPFA, Demand and acquisition management processes, Bid administration and competitive bidding processes, Procurement planning, contract management and SCM compliance, Risk management, governance and internal controls.
• Job-related skills:
• Analytical and problem-solving skills, Communication and report-writing skills, Stakeholder management and negotiation, Leadership, planning and organisational skills, Computer literacy and proficiency in MS Office 365.
• Job competencies:
• Communication (verbal and written), Project Management, Financial Management, Client orientation and customer focus, Problem solving and analysis, Contract Management and Attention to detail.
• Additional:
• B/EB Driver’s license.

Duties

• Supervise employees to ensure an effective demand and acquisition management service and undertake all administrative functions required with regard to financial and HR administration.
• Coordinate (synergise), review, research, analyse and plan the procurement needs of the department.
• Coordinate review, collect and collate information for the annual procurement plan.
• Supervise and compile tender/quotation specifications as required.
• Develop, implement and maintain supplier database.
• Coordinate (synergise), review and execute the bidding process.
• Coordinate, review and compile the list of prospective providers for quotations and source quotations from the database according to the threshold values determined by the National Treasury.
• Communicate with stakeholders, Written:
• Draft general (basic to complex) correspondence such as response letters, emails, status reports, presentations, memos, and submissions, and verbal:
• Give detailed/comprehensive / in depth advice on procedural and technical related matters in respect of supply chain management (Demand and Acquisition and Bid Acquisition) policies and procedures to ensure compliance.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must quote the relevant reference number and consist of:
• A fully completed and signed Z83 form and a recent comprehensive CV.
• Submission of copies of qualifications, Identity document, and any other relevant documents will be limited to shortlisted candidates only.
• All non-SA citizens will be required to submit proof of permanent residence in South Africa when shortlisted.
• Personnel suitability checks will be done during the selection process.
• Applicants could be required to provide consent for access to their social media accounts.
• Correspondence will be limited to shortlisted candidates only.
• If you have not been contacted within 1 month of the closing date of this advertisement, please accept that your application was unsuccessful.
• In the pursuit of diversity and redress, appointments will be made in line with the DSBD EE Plan.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• The successful candidate will be required to sign a performance agreement within three months of appointment, as well as complete a financial interest declaration form within one month of appointment and annually thereafter.
• The Department reserves the right not to fill or withdraw any advertised post.
• Note: a new application for employment (Z83) form is applicable from 01 January 2021.
• The new form can be downloaded online at http://www.dpsa.gov.za/dpsa2g/vacancies.asp.