Assistant Director: Auxiliary Services

Requirements

• A relevant NQF level 6 qualification in Social Sciences, Public Administration/Management or relevant qualifications.
• Five (5) years’ experience in administration.
• The disclosure of a valid unexpired driver's license.
• Knowledge of Public Finance Management Act (PFMA) and Treasury regulations, Occupational Health and Safety Act (OHSA), Government Immovable Asset Management Act (GIAMA).
• Knowledge of Minimum Information Security Standard (MISS) and Minimum Physical Security Standard (MPSS) Knowledge of administrative and clerical procedures and systems.
• Knowledge of Departmental policies and procedures.
• Knowledge of Governmental financial systems.
• Knowledge of techniques and procedures for the planning and execution of operations.
• Programme and Project Management.
• Knowledge of relationship management.
• Understanding of Contract Management.
• Committed to high level quality control.
• Knowledge of implementing policies of PMDS. organisational skills.
• Problem solving and analysis skills.
• People and Diversity Management skills.
• Client Orientation and Customer Focus.
• Communication skills.
• Accountability and Ethical conduct.

Duties

• Render administration on logistical matters of the component.
• Assist with the development and implementation of strategic plan.
• Analyse current policies.
• Analyse Departmental strategic objectives.
• Implement administration policies and various disciplines.
• Recommend policy amendments.
• Hold road shows advising department on key policy issues.
• Brief managers on policy requirements.
• Provide expert advice on contract management.
• Ensure that strategic objectives are implemented accordingly.
• Conduct security assessments and reporting, coordination security for Provincial and Ministerial events.
• Investigation of security breaches.
• Monitor policy implementation.
• Manage records and registry services, travel and fleet services, facilities management, and contracts.
• Monitor the cleaning services of the departmental Provincial Offices Western Cape.
• Manage and monitor parking lots and parking allocations.
• Inspect buildings for regulatory compliance.
• Manage departmental assets and equipment under the unit.
• Manage and monitor courier services.
• Modify existing programmes where applicable.
• Manage human resources in the unit.
• Manage financial resources and compliance prescripts in the unit.
• Manage and monitor reception and messenger services.
• Implementation of policies.
• Analyse, manage performance and human resource development trends in the unit.
• Provide input on policy amendments.
• Monitor the expenditure of the component.
• Do early warning systems.
• Give input of the budget for the component.
• Do monthly reports.
• Respond to audit queries

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022.
• With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory.
• Failure to complete or disclose all required information will automatically disqualify the applicant.
• No late applications will be accepted.
• Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks).
• SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted).
• Applications that do not comply with the above- mentioned requirements will not be considered.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity and a pre-entry certificate obtained from the National School of government is required prior to the appointment.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Candidates will be required to complete a financial disclosure form and undergo security clearance.
• Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted).
• The Department of Water Sanitation is an equal opportunity employer.
• In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No:
• 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No:
• 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration.
• Correspondence will be limited to short-listed candidates only.
• If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful.
• Faxed applications will not be considered.
• The department reserves the right not to fill these positions.
• Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets.