Assistant Director: Administration and Support

Requirements

• An appropriate B - degree (NQF level 7) or Three (3) year Diploma (NQF level 6) in Administration or equivalent qualification.
• Minimum three (3) years ‘experience.
• At least three (3) years’ supervisory experience in the related field.
• Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
• The successful candidate must demonstrate sound experience in supervision, team coordination, stakeholder liaison and the drafting of high-quality official correspondence.
• Knowledge of the NPA Act, the Public Service Act and Regulations, the PFMA and applicable public service prescripts is essential.
• The position requires a proactive, disciplined and service-oriented professional with excellent verbal and written communication skills, strong presentation ability, sound judgement, attention to detail and the capacity to manage competing priorities under pressure.
• The candidate must be computer literate, reliable, well organised, able to work efficiently in a team environment and capable of engaging professionally with diverse internal, interdepartmental and international stakeholders.
• Knowledge in administration and general functions.

Duties

• Provide high-level administrative, coordination and operational support to the international Cooperation Component, The Money Laundering Desk, the REPS Component and where required, other components within the National Prosecution Service.
• Support the Head of the Component and relevant functional areas in coordinating strategic interdepartmental and inter-agency engagements, preparing reports, tracking deliverables and ensuring effective follow through on decisions taken.
• Supervise and guide administrative staff to ensure efficient office operations, quality service delivery and compliance with applicable policies and prescripts.
• Coordinate official visits by representatives of foreign States and international bodies including logistical arrangements, stakeholder liaison and related administrative support.
• Perform functions linked to mutual legal assistance, extradition, money laundering coordination and related prosecutorial support processes, including meeting coordination, documentation management and follow-upon action items.
• Facilitate the organisation of training initiatives, stakeholder engagements and official travel arrangements linked to international cooperation, money laundering matters and REPS-related functions.
• Oversee and support the timely execution of supply chain management and human resource administration processes while promoting accountability, responsiveness and professionalism across the supported components.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applicants must apply by submitting applications on the most recent Z83 form obtainable from any Public Service Department or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/ and a comprehensive CV ONLY (with detailed experience information).
• Failure to do so will result in your application being disqualified.
• Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents on or before the day of the interview following communication from Human Resources.
• Foreign qualifications must be accompanied by an evaluation report issued by SAQA (only when shortlisted).
• It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation (only when shortlisted).
• All applications must reach the NPA on/or before the closing date.
• No late applications will be accepted/processed.
• Documents should not be password protected, and ZIP files will be blocked.
• The NPA cannot be held responsible for server delays.
• All applications must reach the NPA on/or before the closing date.
• No late applications will be accepted/processed.
• The applicant’s attention is drawn to the fact that the NPA uses an Electronic Response Handling System in terms of e-mailed applications.
• Please do not contact the NPA directly after you have e-mailed your applications to enquire if your application(s) have been received.
• If you have not received an acknowledgement of receipt within one week after the closing date, then you can contact the NPA.
• The NPA reserves the right not to fill any particular position.
• If you do not hear from us within (6) six months from the closing date of the advert, please accept that your application was unsuccessful.
• Successful candidates will be subjected to a security clearance of at least confidential.
• Appointment to this position will be provisional, pending the issue of security clearance.
• Fingerprints will be taken on the day of the interview.
• The social media accounts of shortlisted applicants may be accessed as part of the verification process.
• A valid driver’s license will be a requirement where applicable.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments which are, a practical exercise and an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• All SMS posts will be subjected to a lifestyle audit.
• SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the NPA.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• A pre-entry certificate obtained from the National School of Government (NSG) is required for all SMS applicants for Public Service Act positions in the NPA (SMS pre- entry certificate to be submitted prior to appointment).
• NPA Act appointments are exempted from the pre-entry certificate requirement.
• This is a Public Service specific training programme.
• The name of the course is Certificate for entry into the SMS.
• The full details can be sourced from the link https://www.thensg.gov.za/training-course/sms-pre-entry-programme/..
• Applicants are advised that from 1 January 2021 a new application form for employment (Z83) is in use.
• The new application for employment form can be downloaded at www.dpsa.gov.za-vacancies.
• From 1 January 2021 should an application be received using the incorrect (old) application for employment (Z83), it will not be considered.
• NB! Applicants who are successful must please note that the NPA is not in a position to pay resettlement costs