Assessment Centre Coordinator: Provincial Assessment CenterDepartment of the Premier, Western Cape Government

Requirements

• 3-year National Diploma/ B-Degree (equivalent or higher qualification) A minimum of 1 year of appropriate experience in a human resource/OD or assessment-related environment.
• A valid code B or higher driving licence.
• NB:
• People with disabilities that restrict driving abilities, but who have reasonable access to transport may also apply.
• Competencies:
• Knowledge of the following:
• Broad range of test batteries and psychological assessments;
• Health Professions Act, 1974;
• Competency Assessment Policy;
• Office administration and management;
• Basic Accounting System;
• LOGIS Procurement System;
• Contract management;
• Registry and archives legislation Skills needed:
• Analytical thinking;
• Attention to detail (accuracy);
• Computer literacy and proficiency in using software such as MS Office Package (Word, Excel, Power-point, Outlook);
• Coordination and prioritising;
• Good written and verbal communication;
• Interpersonal and relationship- building;
• Problem solving;
• Submission writing;
• Time Management;
• Leading and Supervising;
• Delivering Results and Meeting Customer Expectations;
• Following Instructions and Procedures;
• Adhering to Principles and Values;
• Writing and Reporting;
• Working with People;
• Deciding and Initiating Action;
• Achieving Personal Goals and Objectives.

Duties

• Provide general administrative and operational support to the PAC;
• Scheduling and stakeholder coordination for client related engagements or project related sessions;
• Correspondence and document management (non- assessment specific):
• Handle all incoming and outgoing correspondence;
• PAC administrative processes and workflow support:
• Contribute to the development, enhancement and implementation of PAC administrative processes (e.g. booking flows, candidate confirmations, equipment checklists);
• Guide and support users in adhering to updated administrative processes;
• Arrange travel logistics as needed (GG vehicles, accommodation, flights, advances, etc.);
• Coordinate end-to-end competency assessment logistics;
• End-to-end assessment logistics to support assessment related sessions and engagements;
• PAC team availability and resource alignment;
• Manage PAC information systems, databases and records;
• Provide inputs into the development and enhancement of PAC information systems, databases and digital record structures;
• Conduct routine quality assurance checks on captured information to ensure data accuracy, completeness and integrity;
• Collate and analyse basic statistics for internal and external reporting requirements (e.g. monthly dashboards, operational summaries);
• Sensitise relevant stakeholders to reporting due dates and data-submission (e.g. monthly dashboards, quarterly updates);
• Provide financial and SCM administration for PAC;
• Procurement and Sourcing Support the procurement of PAC tools, materials and assessment-related services in accordance with SCM prescripts;
• Financial Administration and Payments;
• Contract and Supplier Administration;
• Stock, Asset, and Resource Control Supervise PAC administrative staff and workflow;
• Participate in the recruitment and selection of employees;
• Motivate train and guide employees;
• Manage the performance, evaluation and rewarding of employees;
• Monitor information capacity building;
• Promote sound labour relations;
• Maintain discipline;
• Give direction to and manage policy issues with regard to the functions of the component under his / her command;
• Allocate duties to employees, monitoring outcomes and instituting the necessary corrective measures to address deviations from standards.

How to apply

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Enquiries

Notes from the department

• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
• Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• The selection process will be guided by the EE targets of the employing department.
• By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
• Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
• Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00.
• Contact the helpline at 086 137 0214.
• For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert.
• Please ensure that you submit your application before the closing date as no late applications will be considered.